- Where
- Dubai, Dubai, United Arab Emirates
- Level
- Mid
We are seeking an experienced, highly organised, and professional Office Manager to oversee the day-to-day operations of a busy law firm in Dubai. The successful candidate will be responsible for ensuring the smooth and efficient running of the office, supporting partners, lawyers and support staff, and maintaining a professional environment that reflects the standards of a leading legal practice.
Key Responsibilities
Manage the daily operations and administration of the law firm, ensuring the office runs efficiently and professionally.
Coordinate office facilities, maintenance, security, supplies, equipment and service providers.
Act as the main point of contact for office-related matters, liaising with landlords, building management, suppliers and external contractors.
Manage reception and front-of-house operations, ensuring clients and visitors receive a professional and welcoming experience.
Coordinate meetings, conference rooms, appointments and office events.
Provide administrative and organisational support to Partners, Associates and other members of the legal team as required.
Oversee office budgets, invoices, expenses and purchase orders, ensuring costs are appropriately controlled.
Manage relationships with external suppliers and negotiate service agreements where appropriate.
Supervise administrative, reception, office support and facilities staff, including workload allocation, performance management and training.
Assist with recruitment, onboarding and induction of new employees.
Maintain office policies and procedures and ensure compliance with internal standards.
Maintain confidential personnel, administrative and office records.
Support the implementation and maintenance of health and safety, security and business continuity procedures.
Coordinate travel arrangements, accommodation and itineraries for Partners and employees when required.
Assist with client events, business meetings and firm-wide functions.
Ensure the office maintains a high level of confidentiality and professionalism at all times.
Liaise with the firm's IT, finance, HR and external service providers to resolve operational issues.
Assist with regulatory, licensing and administrative requirements relevant to operating a law firm in Dubai/UAE.
Support the management team with ad hoc projects and administrative responsibilities as required.