LOCATIONS:
We are recruiting for one full-time position in each of the following communities:
Cape Breton Zone: Sydney (Cape Breton Regional Hospital), Cheticamp (Sacred Heart Community Health Centre)
Eastern Zone: Antigonish (St. Martha's Regional Hospital), New Glasgow (Aberdeen Hospital)
Northern Zone: Truro (Colchester East Hants Health Centre), Amherst (Cumberland Regional Health Care Centre)
Western Zone: Kentville (Valley Regional Hospital), Yarmouth (Yarmouth Regional Hospital), Bridgewater (South Shore Regional Hospital)
PURPOSE:
The Site Coordinator is responsible for the organization, coordination and administration of all undergraduate medical education activities at the site, including the Longitudinal Integrated Clerkship (LIC) Program ensuring alignment with institutional standards and local priorities.
SPECIFIC RESPONSIBILITIES:
The Site Coordinator provides coordination and delivery of local medical education programming. This role operates with relative independence, overseeing complex scheduling, learner onboarding and assessment processes to ensuring the effective delivery of educational activities.
Acting as a key liaison, the Site Coordinator cultivates and sustains collaborative relationships with the local medical education team, academic institutions, preceptors, students, residents and community partners. The role requires sound judgment, discretion, and strong relationship management to support a responsive, learner-centered environment and to facilitate the seamless integration of learners into clinical settings.
As a key member of the local Medical Education Team, the Coordinator provides cross-coverage to support the continuity and effectiveness of medical education programming. The Site Coordinator is responsible for the administration and coordination of all aspects of the Dalhousie Medicine at the site, including the development and management of complex schedules for the Longitudinal Integrated Clerkship (LIC) Program, Undergraduate core and elective placements and Rural Week. This role requires independence in planning, prioritizing and executing responsibilities to meet program requirements and timelines.
The Site Coordinator maintains a comprehensive and current understanding of accreditation standards and Nova Scotia Health policies and standards, ensuring all activities align with accreditation requirements. This includes applying knowledge of the curriculum to support informed decision-making, effective coordination and continuous quality improvement.
In this capacity, the Site Coordinator supports communication and stakeholder engagement efforts, ensuring access to appropriate resources and supporting a cohesive and collaborative learning environment. The role requires a high level of professionalism, confidentiality and sensitivity in managing learner and faculty-related matters.
DETAILED JOB DESCRIPTION:
Statement of Responsibility: Learner Coordination
Serve as the primary point of contact and key resource for all undergraduate scheduling and clinical learning experiences for preclerkship, LIC, MED3 block rotations and undergraduate electives.
Oversee Dalhousie’s visiting learner processes, including proactive monitoring of the AFMC Student Portal and management of all local placement requests.
Establish and maintain strong communication with preceptors and learners aligning needs of the learners with preceptor availability and capacity
Responsible for entering, validating and managing clinical rotations within systems such as AFMC Student Portal, One45 and other platforms, ensuring data accuracy for evaluation and reporting
Ensure rotation schedules are accurate, up-to-date and optimized for Site Administrator(s), Site Director(s), Regional Manager and learner utilization.
Provide independent quality assurance reviews to ensure timely and accurate release of curriculum materials and administrative documents to learners and faculty.
Maintain strict confidentiality and accountability…