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Job Title
Clinical Administrative Assistant II - Cardiac Surgery
Location
Cleveland
Facility
Cleveland Clinic Main Campus
Department
Cardiac Surgery-Heart Vascular & Thoracic Institute
Job Code
001646
Shift
Days
Schedule
8:30am-5:00pm
Job Summary
Job Details
Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
The Clinical Administrative Assistant II serves as a key point of contact for patients, physicians and nurses in a fast-paced clinical environment. Here, you will be supporting two Cardiac physicians. This role manages a high volume of incoming calls and EPIC communications, including MyChart messages, prescription refill requests and patient inquiries. The position requires excellent communication skills, strong attention to detail and the ability to respond promptly and accurately while managing multiple priorities and supporting efficient clinical operations.
A caregiver in this position works Monday-Friday from 8:30AM – 5:00PM. No weekends or holidays.
A caregiver who excels in this role will:
Patient Facing
Manage incoming correspondence for disbursement to the appropriate practice.
Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.
Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.
Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.
Manage physician clinic schedules, including slot management and reconciling scheduling errors.
Collect insurance information, forward it to Patient Financial Advisors and follow-up as required.
Assist patients with check-in for virtual appointments.
Initiate patient referral processes and monitor referrals for empaneled patients.
Assist with messages and inbound calls.
Other duties as assigned.
Administrative
Respond to provider’s emails and manage staff out-of-office arrangements.
Respond to referral emails
Schedule meetings, manage travel and reimbursement processes and assist with recertification/licensing renewal.
Offer IT assistance.
Arrange and execute all department events and manage incoming mail.
Take and transcribe meeting minutes.
Other duties as assigned.
Minimum qualifications for the ideal future caregiver include:
High School Diploma or GED
Three years of administrative assistant experience in a professional setting
OR Associate Degree or Bachelor’s Degree may substitute two years of experience
Experience with Electronic Medical Records
Must complete EPIC training during first year
Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)
*Experience may be assessed with an on-line Skills Assessment
Preferred qualifications for the ideal future caregiver include:
Associate’s Degree
Healthcare experience
Typing proficiency of with accuracy
Physical Requirements:
Ability to perform work in a stationary position for extended periods
Ability to operate a computer and other office equipment
Ability to travel throughout the hospital system
Ability to communicate and exchange accurate information
In some locations, the ability to move up to 20 pounds
Personal Protective Equipment:
Follows standard precautions using personal protective.
The…