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Job Title
Executive Assistant
Location
Vero Beach
Facility
Indian River Hospital
Department
Admin Executive-Indian River Hospital
Job Code
000301
Shift
Days
Schedule
8:00am-5:00pm
Job Summary
Job Details
Join our team at Cleveland Clinic Indian River Hospital and experience world-class healthcare at its best. Cleveland Clinic Indian River has been recognized as one of the top regional hospitals in South Florida. Indian River Hospital is in sunny Florida’s Treasure Coast where it is committed to providing optimal family-centric and community-focused care. At Indian River Hospital, you will be part of a collaborative, compassionate, and innovative team of caregivers. You will work with state-of-the-art technology and will build a rewarding career with one of the most respected healthcare organizations in the world.
Cleveland Clinic is looking to add an Executive Assistant to the team who will assist in the day-to-day operations of the office of the Vice President and Chief Medical Officer at Indian River Hospital. In this role, you will manage calendars, working and interacting with board members, other executives and donors. You will also assist with project management. An ideal caregiver in this role should have strong critical thinking, organization and multi-tasking skills and be comfortable interacting with various stakeholders. Here, you will gain plenty of insight into how operations of a hospital work.
A caregiver in this position works Monday-Friday from 8:00AM – 5:00PM. Some later evenings may be required.
A caregiver who excels in this role will:
Function as a liaison and administrative, technical and operational resource.
Assist the Director with projects and daily tasks.
Coordinate policy evaluation and implementation.
Identify operational improvement opportunities to create an efficient workplace.
Develop communications, databases and budgets.
Lead or coordinate multiple complex projects, major initiatives or policy implementations.
Update, monitor and manage databases.
Develop scorecards and milestones to track progress.
Analyze project improvement and progress.
Report discrepancies and variances.
Act as a liaison with committees, caregivers and vendors.
Facilitate project prioritization and implementation.
Assist with the scheduling, coordination, preparation and communication of meetings.
Attend meetings and record key outcomes.
Identify key milestones and deadlines.
Communicate project status and requirements to achieve results.
Research, analyze and organize information for presentations.
Develop interdepartmental education programs and assist with developing department orientation and training.
Minimum qualifications for the ideal future caregiver include:
Bachelor’s Degree in Business Administration, Finance, Communications, Healthcare Administration or a related field OR additional progressively responsible experience
Five years of administrative, financial or project management experience
May require a license based on department/institute needs
Strong computer skills and experience with software applications
Skills/qualities: multitasking, critical thinking, decisive judgment, independent, interactive, communication and customer service
Preferred qualifications for the ideal future caregiver include:
Healthcare experience
Knowledge of project management and computer practices
Experience in a leadership or supervisory role
Physical Requirements:
High degree dexterity to operate office equipment and personal computer.
May require extended periods of sitting and frequent standing.
Good visual acuity through normal or…