Expected Hourly Pay Rate:
$20.00 Work where your work matters. Work at CCRC.
CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!
General Summary: Under close direction and supervision of the FRC Site Manager, the Program Assistant provides administrative, data, and operational support to the Family Resource Center (FRC) team in San Bernardino County, including the Program Services Administrator, program coordinators, and tutoring and mentoring staff. The position develops and maintains spreadsheets, conducts data entry, processes fiscal documents, maintains program materials, supplies, and equipment, supports family events as needed, and offers general support to the FRC team.
Project-Based Position: This is a project-based position with an anticipated end date of June 30, 2028. The duration of the assignment subject to business and program needs and may be modified based on those needs. Employees in project-based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.
Please see the full Job Flyer Here
Essential Duties and Responsibilities
Within a team environment, this position will perform the following responsibilities:
Site Operations & Materials Support (30%):
Support maintenance of the site storage room, program materials, supplies, and equipment, including materials for tutoring, mentoring, and family programming.
Sanitize, launder, and organize materials and equipment.
Inventory supplies and materials as well as place orders for replacements/new items as needed
Place and return items to the designated area of the storage room
Travel to pick-up/drop off materials, supplies, and donations as needed
Family Events & Engagement (25%):
Facilitate, plan, and coordinate monthly events for enrolled families as needed. Travel to events as needed.
Data, Tracking & Reporting (25%):
Organize, electronically file, and maintain site records (e.g., participant files, contract documentation, forms, and correspondence) in approved shared drives and systems, following agency naming, retention, and confidentiality standards, and retrieve documents for reviews and audits as needed.
Assist the Site Manager, Program Services Administrator, and Coordinators with data collection, data entry, and report preparation for tutoring, mentoring, and other FRC programs
Develop and maintain tracking system of documentation to supports County contract and funding requirements.
Administration (20%):
Process fiscal documents (i.e., purchase requisitions, check requests, expense reports) for the site under the direction of the Site Manager.
Coordinate room reservations and set-up for internal meetings, conference reservations
Coordinate travel arrangements for team and leadership as needed
Complete annual County Human Services Privacy and Security training, sign the annual Confidentiality Statement, and immediately report any suspected or actual breach of confidential information.
Job Specifications
Minimum Required
Education / Experience:
Minimum High School Diploma or equivalent and two years post high school education and 2 years administrative experience.
Any combination of equivalent education and experience that supports successful performance of the
Professional/Technical Certifications : N/A
Technical Requirements :
Basic computer skills; including web browsing, e-mail, data entry, and word processing. Proficiency in Windows-based programs including Microsoft Outlook, Word, Excel, and PowerPoint.
Bilingual Required : N/A
Travel : Some travel/business related driving required; Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc) to arrive to…