Position Summary
The Staff Accountant is responsible for maintaining accurate and complete accounting records for assigned programs and financial activities, with primary responsibility for YouthBuild accounting, notes receivable, home sales, and assigned account reconciliations. The position supports the Finance Department’s monthly closing and financial reporting processes by reviewing account activity, researching discrepancies, preparing supporting schedules, and ensuring transactions are recorded accurately and timely.
The Staff Accountant is also expected to take an active role in improving Finance Department operations by evaluating existing processes, identifying efficiencies and cost-saving opportunities, strengthening internal controls, and developing and maintaining standard operating procedures (SOPs). This includes analyzing financial products, vendors, payment methods, and recurring processes to recommend improvements that reduce costs or increase organizational value.
This position requires strong accounting, analytical, problem-solving, and organizational skills, as well as the ability to work independently and take ownership of assigned areas. Additional accounting functions, projects, and responsibilities will be delegated as the employee demonstrates proficiency and as the needs of the Finance Department evolve.
Essential Duties and Responsibilities
YouthBuild Accounting Maintain complete and accurate accounting records for YouthBuild.
Record and review YouthBuild revenues, expenses, receivables, cash activity, and intercompany or due-to/due-from transactions.
Prepare monthly account reconciliations and supporting schedules.
Monitor expenses for proper coding, allocation, and supporting documentation.
Prepare financial statements and assist with YouthBuild budget-to-actual reporting and explain significant variances.
Coordinate with YouthBuild staff to obtain invoices, payroll information, approvals, and other required documentation.
Support grant reimbursement requests, financial reports, audits, and monitoring reviews related to YouthBuild.
Notes Receivable Maintain the organization’s notes receivable subsidiary ledger.
Record new notes, payments, interest, adjustments, and other account activity.
Reconcile notes receivable balances to the general ledger each month.
Research and resolve differences between loan records, payment histories, and general ledger balances.
Prepare monthly notes receivable schedules and management reports.
Coordinate with lending, servicing, and program staff to ensure loan activity is recorded accurately and timely.
Home Sales Maintain accounting records for all home sales, including posting the general ledger entries to match the operating account activity.
Review closing statements and supporting documents to ensure each sale is recorded correctly.
Record sales proceeds, receivables, closing costs, inventory reductions, construction costs, subsidies, and other related transactions.
Reconcile home sale activity to closing documents, cash receipts, inventory records, and the general ledger.
Maintain an organized accounting file for each home sale.
Coordinate with development, lending, and program staff to resolve missing or inconsistent information.
Prepare home sale schedules and reports for management, auditors, and other stakeholders.
Reconciliations and Monthly Close Prepare assigned bank, cash, receivable, liability, intercompany, and general ledger account reconciliations each month.
Investigate and resolve reconciling items in a timely manner.
Prepare and post journal entries with appropriate supporting documentation.
Review assigned accounts for unusual balances, duplicate transactions, coding errors, and other discrepancies.
Assist with the monthly and year-end closing processes.
Prepare supporting schedules for financial statements, audits, tax filings, and management reporting.
Ensure accounting records and supporting documentation are complete, accurate, and properly…