Associate Biobank Specialist
Are you passionate about science, organization, and quality? Looking for an opportunity to put your skills into practice in a dynamic scientific environment? CellCarta, a leading Contract Research Organization, is looking for an Associate Biobank Specialist to join our team! In this role, you will play an important part in managing our Biobank operations, ensuring the quality and traceability of biological samples, and working closely with internal teams and external partners to support our scientific programs. If you enjoy working in a collaborative environment where attention to detail and quality make a difference, we'd love to hear from you!
Position Summary
As an Associate Biobank Specialist, you will coordinate the day-to-day activities of the Biobank and support the appropriate execution of delegated Biobank management responsibilities. You will maintain oversight of the Biobank inventory, coordinate sample procurement and accessioning, safeguard sample traceability and ensure that the required documentation, agreements and quality records remain complete and up to date.
This is an ideal opportunity for someone who combines scientific understanding with strong organizational skills and who enjoys taking ownership of a process from beginning to end.
Key Responsibilities
Coordinate Sample Sourcing and External Partnerships Identify and select appropriate commercial vendors and hospitals
Coordinate the procurement of samples needed for CellCarta scientific programs
Support the establishment and maintenance of contracts and agreements with vendors and hospitals
Ensure that applicable documentation and agreements are current and respected for each sample included in the Biobank
Coordinate Daily Biobank Operations Maintain oversight of the complete Biobank inventory
Guarantee the full traceability of every Biobank sample
Enter and update information in the relevant systems, ensuring that records remain complete and accurate
Support the accessioning and release of Biobank samples in accordance with internal requirements
Coordinate the quality evaluation of samples according to established procedures
Perform regular quality-control checks covering areas such as sample use, data accuracy and stock management
Safeguard Quality and Regulatory Compliance Ensure that Biobank policies, SOPs and protocols remain aligned with relevant regulations, quality standards and good clinical practices
Maintain Biobank documentation in accordance with the Belgian Royal Decree of 9 January 2018
Register and follow up on quality events related to Biobank activities, including complaints, nonconformities and audit or inspection findings
Support Biobank-related questions during sponsor, accreditation and regulatory inspections or audits
Protect patient and client confidentiality in accordance with company policies
Connect and Support Stakeholders Act as a central point of contact for Biobank-related questions across the organization
Collaborate with internal departments, hospitals, vendors and other external stakeholders
Provide internal training on the importance of the correct and responsible use of Biobank samples
Prepare reports for internal and external stakeholders, including ethics committees, Finance and other relevant functions
Improve the Way We Work Identify opportunities to strengthen the quality and efficiency of Biobank processes
Help translate improvement opportunities into practical and sustainable changes
Contribute to activities relating to inventory and quality management when required
Qualifications
Required Qualifications
A master’s degree in a life sciences discipline, such as Biomedical Sciences, Biology, Pharmaceutical Sciences or Biochemistry; or an equivalent level of knowledge in life sciences acquired through relevant professional experience
Strong organizational skills and the ability to maintain oversight of multiple activities
The ability to prioritize effectively and deliver against…