Department: Finance Department
Salary: $114,294.00 - $164,298.19 Commensurate with Experience
Welcome to the City of Charlotte
Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.
Our guiding principles include:
Attracting and retaining a skilled and diverse workforce
Valuing teamwork, openness, accountability, productivity, and employee development
Providing all customers with courteous, responsive, accessible, and seamless quality services
Taking initiative to identify, analyze, and solve problems
Collaborating with stakeholders to make informed decisions
SUMMARY
Responsible for directing the organization's accounting functions and areas of focus include: Accounts payable, cost accounting, and financial reporting; Developing and maintaining planning and budgeting systems, the preparation of financial and management reports and procedures, and the presentation of findings and specific recommendations to senior management; Analyzing and interpreting trends requiring management's attention; Duties may also include training and managing other accounting staff.
Major Duties and Responsibilities
Lead the Financial Services Division, including staff supervision and development, workload and resource planning, operating budget preparation and management, performance monitoring, process and project management, internal controls, and divisional operations.
Advise and provide support to the Finance Executive Team and City leadership on financial services operations, compliance risks, policy implementation, and recommended solutions to support citywide decisions.
Lead division and citywide projects related to financial services, systems, policies, and process improvement, and perform other related duties as assigned.
Serve as a Deputy Finance Officer under North Carolina General Statute 159, ensuring compliance with contract pre-audit requirements on behalf of the Chief Finance Officer.
Oversee accounts payable operations including invoice processing, check requests, employee reimbursements, expanded electronic payment efforts, and travel-related approvals ensuring accurate and timely processing and effective segregation of duties and internal controls.
Oversee accounts receivable operations including customer billing, account reconciliation, loan administration, and write-offs.
Manage all travel and reimbursement program operations, including expense reports, spend authorizations, travel card management, reconciliations and the City’s Travel Card program management.
Manage the City’s IRS Form 1099 information-return process and applicable Form 1098 reporting, including vendor and customer tax-data integrity, preparation, reconciliation, submission and timely distribution. Ensure required documentation and controls are maintained, coordinate corrections and respond to internal and external inquiries
Direct preparation, reconciliation, and submission of sales and use tax reimbursement ensuring compliance with state regulations, documentation standards and filing deadlines.
Participates in developing and implementing departmental policies, programs, and procedures.
Support and continuously improve Workday ERP functions for Accounts Payable, Customers, Travel and Reimbursement, and Contract Approval; coordinate related system changes with Finance and business partners.
Resolve escalated issues involving departments, vendors, employees, and consultants; establish service expectations and monitor timely, policy-compliant resolution.
Establish delegation, cross-training, and coverage plans to maintain operations and approval authority during absences, vacancies and peak workloads.
Performs other duties as…