The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.
DUTIES
SUMMARY
The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.
ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Uploads billing-related documentation into the Electronic Health Record (EHR) and verifies completeness and accuracy
Enters and updates client demographic, service, and insurance information in the EHR or billing systems
Supports eligibility verification processes by assisting with COVIVITAS reports or similar tools
Prepares basic billing forms and checklists for review by Billing Coordinators
Follows up on assigned data clean-up tasks (e.g., missing authorizations, benefit updates)
Organizes and maintains digital records to support audit readiness and compliance requirements
Responds to routine inquiries from program staff related to client records, forms, or billing status
Provides general administrative support to the billing team, including cross-coverage during absences
Participates in department trainings and team meetings to stay updated on billing procedures
Maintains confidentiality of client information and adhere to HIPAA guidelines
ADDITIONAL DUTIES
Other duties and special projects as assigned.
SUPERVISORY RESPONSIBILITIES
This role has no supervisory responsibilities.
QUALIFICATIONS
EDUCATION & EXPERIENCE
High school diploma or GED required. Associate’s degree in business, health administration, or related field preferred.
Minimum of one (1) year experience in billing, eligibility, medical office administration, or related field preferred.
Experience with Electronic Health Records or billing software preferred.
OTHER QUALIFICATIONS
Ability to handle confidential information.
Maintains client and employee privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.
Reliable transportation to and from worksites as needed.
Attention to detail and strong organizational skills.
Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.
Sensitivity to service population’s cultural and socioeconomic characteristics.
Excellent verbal and written communication skills.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
COMPUTER SKILLS
EHR systems
Microsoft Office programs in a Windows environment, including Word, Excel, PowerPoint, Outlook, and Teams.
VISION REQUIREMENTS
No special vision requirements.
NOISE LEVEL
Moderate noise
REQUIRED TRAINING
New Hire Orientation
AB-1825: Sexual Harassment Prevention training
Mandated Reporter
Timekeeping & Attendance
COMPENSATION:
$23.88 USD - $28.66 USD
In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting…