Job Summary :
Reporting to the Director of Finance (DOF), the Payroll Accountant is responsible for managing the overall payroll process for a 300+ employee non-profit organization, and performing the general ledger accounting, technical research, and compliance duties associated with the payroll function. Payroll processing includes, but not limited to calculations of wages, vacation/sick accruals, insurance and benefits, taxes and other payroll items, certain benefit reporting submissions, and employee reimbursement document review/processing. The Payroll Accountant closely collaborates with the Human Resources (HR) team with the bi-weekly payroll processing, compliance reporting support, and other projects as needed.
The Payroll Accountant is also responsible for performing accounting duties, which include, but not limited to payroll-related journal entries preparation, maintaining organized records, audit and tax workpaper preparation and documentation support (e.g. annual financial audit, 403(b), workers compensation, government contracts, etc.), and working with the accounting staff to facilitate staff time allocation to projects/programs and monthly contract billing support, intercompany transfers, and other analytical analyses support as needed.
Status: Full-time, Nonexempt, Regular
Location: Chinatown neighborhood, San Francisco
Hours: Work from home eligible, Monday through Friday, 9:00a.m. - 5:30p.m.
Salary: $42.70 - $44.00 per hour; Comprehensive benefits
The Organization : A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 36 affordable housing buildings serving over 4,500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.
What You Will Do:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Essential Functions:
Responsible for preparation, accounting, and processing of payroll functions of the organization, ensuring pay is timely processed, accurate, and in compliance with local, state and federal regulations
Responsible for learning and keeping current with changes in payroll regulatory environment (e.g. catch-up rules, IRS for changes, etc.), to further professional development and organizational knowledge support, partnering with HR team on any policy, regulation updates as needed
Clear and concise communication with staff for payroll-related inquiries.
Responsible for general ledger, time allocations to projects and programs (e.g. contract billing, property and development projects), reconciliations and allocations to filed compliance reports, and provide other analytical support as needed.
Assist with designing and implementing process improvements for efficiency and accuracy in payroll workflow and continual strengthening of internal controls
Job Responsibilities:
Payroll:
Audit timesheets and address any discrepancies with supervisors. Send reminders to employees to complete timesheets and supervisors to approve relevant timesheets.
Monitor employee expenses submitted via the Paylocity module to ensure adherence to the expense reimbursement policy, and review chart of account coding to ensure cost is allocated to the appropriate cost centers.
Review all changes to…