Behavior Department Administrative Assistant
Hourly Rate: $14.00–$17.50 per hour
Employment Type: Full-Time, Hourly, Non-Exempt
Schedule: Primarily Monday–Friday
Position Summary
Chrysalis provides support to people with intellectual and developmental disabilities to help them achieve greater independence and quality of life. We make a difference every day by putting the five Chrysalis Values into practice: Respect, Safety, Fun, Mentoring, and Accountability.
The Behavior Department Administrative Assistant provides administrative, data-management, documentation, quality-assurance, and field support to Behavior Analysts and the Behavior Department. This position works closely with Behavior Analysts to help maintain accurate behavioral data and records, prepare required documentation and materials, monitor deadlines, and support consistent implementation of established Behavior Support Plans.
This position includes both office-based responsibilities and regular visits to residential homes and day programs . The Administrative Assistant works under the direction of Behavior Analysts and department leadership and does not independently develop or modify Behavior Support Plans or make clinical treatment decisions.
Essential Duties and Responsibilities
Behavior Data & Progress Documentation
Collect, organize, enter, and maintain behavioral data for assigned caseloads.
Track receipt of weekly behavior data and follow up regarding missing documentation.
Review and analyze behavioral data for assigned treatment periods and compare progress across reporting periods as directed.
Prepare monthly Behavior Progress Notes and related data summaries for Behavior Analyst review.
Prepare and distribute monthly behavioral data and documentation according to established timelines.
Documentation & Quality Assurance
Conduct routine audits of behavior books, electronic records, white files, and other required behavioral documentation.
Review Behavior Support Plans, Support Guidelines, consents, rights restrictions, and related documents for consistency and current information.
Identify missing, expired, incomplete, or inconsistent documentation and communicate findings to the assigned Behavior Analyst or Clinical Director.
Scan, organize, file, and maintain behavioral documentation in required electronic and physical locations.
Behavior Plan Implementation Support
Create and update Behavior Analyst-approved data sheets, competency tests, integrity checks, incentive boards, visual supports, token systems, and other supplemental materials.
Assist with updating behavioral documentation and materials following revisions to Behavior Support Plans.
Ensure current behavioral materials are available in residential and day-service settings as assigned.
Home Visits & Integrity Checks
Visit residential homes and day programs to complete assigned observations, audits, and person-specific integrity checks.
Review staff knowledge of established Behavior Support Plans using approved integrity-check procedures.
Verify that current Behavior Support Plans and related materials are available to staff.
Document findings and communicate results or concerns to the assigned Behavior Analyst.
Interact professionally and respectfully with individuals receiving services during visits and assigned activities.
Staff Competency Support
Receive, review, grade, and maintain Behavior Support Plan and Support Guideline competency tests using established scoring procedures.
Compare completed competency materials against current plans and documentation.
Communicate identified concerns or potential training needs to the assigned Behavior Analyst.
HRC/BIC Support
Assist with tracking upcoming Human Rights Committee and Behavior Intervention Committee reviews.
Prepare required HRC/BIC packets and supporting documentation for Behavior Analyst review.
Attend HRC/BIC meetings as assigned to take notes and support accurate documentation.
Organize, scan, file, and maintain finalized HRC/BIC…