Job Details
New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.
Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
The Mechanical & Controls Systems Division engages in research, technology development, and the creation of advanced mechanical, robotics, guidance & control, thermal, propulsion, and electronic packaging systems.
The Thermal, Propulsion & Materials Engineering Section (353) provides leadership and unique world-class expertise in a wide range of systems, technologies, and technical discipline areas of chemical and electrical propulsion, thermal and cryogenic systems, materials, contamination control, planetary protection, analytical chemistry, and multiphase flow. This section is responsible for design, analysis, fabrication, testing, integration, and operations of thermal and propulsion flight systems for JPL missions. This section is also responsible for providing materials and process engineering, contamination control engineering, planetary protection engineering, materials testing, and analytical chemistry support to technology and flight programs.
We are seeking a self-motivated, highly organized, and service-oriented individual to serve as a Section Staff Assistant III. This position provides comprehensive administrative and operational support to Section Management and multiple technical groups within Section 353 and Business Administration Team (7353). This is primarily an administrative support position requiring solid customer service experience, great organizational skills, attention to detail, and being agile and flexible in a highly dynamic working environment.
As a member of the Section 353 Business Administration Team , the Section Staff Assistant III will report to the Group Supervisor, who also serves as the Section Business Manager.
Tasks include but are not limited to:
Provide office operations support to the Section Management team and multiple technical groups within the section, while demonstrating the ability to multi-task and maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities
Preparing and processing foreign and domestic travel, generating travel reports, processing affiliate badge requests for domestic and foreign visitors and escorting visitors as necessary
Process P-card purchases, requisitions and iProcurement orders, including ordering office supplies
Coordinating meetings via Outlook and Teams, maintaining conference room schedules, arranging conference calls via Teams or equivalent
Serve as the Section timecard Subject Matter Expert (SME)/Timekeeper and provide timekeeping guidance to personnel as needed.
Assisting with preparation of presentations, graphics, and website inputs, including proofreading and editing
Assisting with office moves and new hire preparations
Assisting with offboarding actions including clearing checkpoints
Prepare, maintain, and update Work Authorization Memos (WAMs).
Coordinate on-site and off-site workshops, meetings, and other business events.
Assisting with the coordination of candidate interviews including but not limited to preparing interview schedules, etc.
Demonstrating a solid customer service orientation, great organization skills, and flexibility in the performance of the job
Prioritizing work and completing assignments accurately and in a timely…