Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!
The Engineering Research Accelerator strengthens the College of Engineering’s role and visibility in national and global research arenas. It advances interdisciplinary and transdisciplinary research by supporting and accelerating initiatives through strategic programs—ranging from ambitious "moonshot" projects and large-scale collaborative efforts. Services include seed funding, grant development support, industry partnership facilitation, strategic planning, proposal coordination, project incubation, and cross-cutting project management across a broad spectrum of engineering domains.
The Engineering Research Accelerator is seeking a highly motivated and proactive professional who thrives in a dynamic environment, excels at multitasking, and is enthusiastic about joining our team. The Project Coordinator will provide comprehensive coordination and management support—both administrative and operational—for research programs and initiatives within the College that are facilitated by the Engineering Research Accelerator. This role supports the Associate Dean of Research, faculty, and the Director of Research Initiatives by managing project logistics, communication, and execution across internal and external collaborators. The position may involve working on multiple projects with faculty and staff across the College, often with shifting priorities, timelines, scopes, and activities. Project assignments are flexible and based on evolving needs.
This position regularly handles sensitive matters and requires maintaining strict confidentiality and discretion. This position will also require adaptability and openness to change as the department and organization evolve.
Key Responsibilities:
Research Program Administration
Assist the Principal Investigator or Project Manager/Director with timeline and resource management to ensure timely delivery of artifacts and ensure that the project meets the performance goals and milestones.
Support the drafting of slides and deliverables with relevant technical personnel. Projects might include but are not limited to data collection, analysis, and dissemination.
Maintain program websites and draft effective communications with project personnel, campus community, and external stakeholders including sponsors. Serves as the point of contact with sponsors when required of position.
Collect and track project updates from research teams and emerging initiatives.
Facilitate project documentation in digital forms (e.g. spreadsheets, databases, and project management software and collaboration tools). Maintain a repository/catalog of research outputs.
Assist with the development of award or project related policies and procedures
Support coordination of shared resources and facilities as needed by project teams.
Meetings & Events - Coordination and Communications
Provide assistance to program activities and coordinates key meetings and events for the senior project personnel, Technical Project Manager, and Principal Investigator.
Arrange and attend essential project meetings, take meeting notes, distribute and archive notes along with ensuring that action items are clearly communicated to responsible parties
Organize events and meetings with faculty, students, industry or government partners, and external collaborators.
Extensive Calendar Management for all supported projects.
Assist with planning and execution of symposiums, workshops, proposal meetings, and public events. Activities include managing logistics such as securing space, arranging…