At Coconut 🥥 , we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:
Role : Senior Accountant
Monthly Rate : $1800-2150
Availability : 40 hours/week
Time Zone : CST
==================================================
To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.
What to Prepare:
1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check .
2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template . ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom ) and provide the link in your application. Before you do, check out these video tips and sample videos . Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
Requirements
Experience Needed/Responsibilities:
General Ledger and Month-End Close:
- Own the monthly close on an accrual basis under U.S. GAAP, with a target close of 10 business days or less within 6 months.
- Prepare and post journal entries, accruals (unbilled revenue, payroll, contract labor), prepaids and deferrals.
- Reconcile all balance sheet accounts monthly: bank, credit card, loan and line of credit, AR, AP, payroll liabilities, fixed assets and leases.
- Prepare the monthly financial package (P&L, balance sheet, cash flow) and flux analysis for the CFO.
- Maintain the chart of accounts, job and class coding, and fixed asset and lease schedules.
- Support year-end tax preparation, lender reporting and any review or audit requests.
Accounts Receivable and Billing
- Build and issue customer invoices from timesheets, rate sheets, contracts and change orders, including progress billing and retention.
- Match each invoice to customer PO numbers, contract terms and billing rules before it goes out.
- Manage AR aging, collections follow-up and cash application; escalate past-due accounts early.
- Track contract value against amounts invoiced by project and flag under-billing or scope creep.
- Maintain customer vendor-portal registrations and billing requirements.
Accounts Payable
- Run AP intake, three-way match (PO, receipt or approval, invoice), coding to project and GL, and approval routing.
- Manage subcontractor and vendor setup, W-9s, certificates of insurance and 1099 reporting.
- Prepare weekly payment runs aligned to the 13-week cash flow forecast, for CFO approval and release.
- Process employee expense reimbursements and corporate card reconciliations.
AI and Automation
- Use AI tools (for example Claude, ChatGPT, Microsoft Copilot) to draft reconciliations, flux commentary, collection emails and variance explanations, with human review of every output.
- Deploy AI-assisted AP capture: invoice data extraction, auto-coding suggestions, duplicate detection and approval routing.
- Automate AR workflows: invoice generation from timesheet data, payment reminders, cash application matching and aging alerts.
- Build and maintain repeatable prompts, templates and checklists so automations are documented, reviewed and auditable.
- Identify one process per quarter to automate, measure hours saved, and report the result to the CFO.
- Protect data: no customer,…