Operations Associate
(2026 - 2027 School Year)
Coney Island Preparatory Public Charter School
Brooklyn, New York
What is the Role?
The Operations Associate (OA) is an excellent opportunity for those seeking a career in school operations or in a school setting outside the classroom. OAs are self-starters and motivated to learn all aspects of operations in order to carve out the path of their career. You find joy in serving as a first point of contact for students, families and visitors to Coney Island Prep and playing a key role in the school’s daily workings -- providing support to teammates on student data and files, compliance tasks, purchasing, stocking shelves and beautifying the school. You will help teammates coordinate and communicate the initiatives of the Operations Team as a whole.
What You’ll Be Asked To Do
Scholar and Family Communication
Support a warm, welcoming main office environment for families by building relationships and providing top-notch customer service
Professionally respond to all incoming and provide support on outgoing communication between scholars, families, and staff (including mailings, letters home, phone calls, emails, etc.)
Serve as a point of contact for the school on all phone communication including, but not limited to, answering the phones and taking messages
Support daily attendance procedures to ensure accuracy of data and clear, daily communication with families
Maintain the main office workspace for aesthetics and function, including the inventorying and organization of supplies/materials, scholar concerns and visitor systems
Track completion of all parent and student-facing surveys, RSVPs, permission slips, and other relevant documentation
Support summer and mid-year enrollment efforts by making calls to prospective families and collecting documentation
Student Data and Academic Support
Support teammates in working to maintain and update student files, family contact information, health records, medication forms, parental permission and all other documentation to ensure compliance with state mandates
Engage in relevant data entry to ensure student information systems are accurate and updated with current student data
Support with creation and distribution of student, parent and staff-facing academic reports
Support with maintaining classroom and shared-space technology (projectors, copiers, and computers etc.) to make teaching better and easier for all staff
Facilities and Purchasing
Support the execution of the Operations Manager’s detailed inventory systems to ensure the school always has the materials necessary to function without downtime
Work with teammates to maintain the school’s physical condition - ensure that all spaces are neat, organized, beautiful and optimized for their designated use
Assist with purchasing materials and supplies
Operational Support
Respond urgently and in-the-moment to support academic programming and student needs
Help oversee and execute whole-school systems including arrival, lunch, dismissal, and transportation (specific duties will vary by campus)
Assist teammates in planning and executing all student and family events, including family conferences, field trips, high-stakes testing etc.
Act as the first point of contact for all scholar health needs
Manage school calendars
Flexibility to work evenings and weekends as needed
Additional support at the request of the Director of Operations
What You’ll Need
Passion for education and a dedication to Coney Island Prep’s mission, beliefs, and values and its commitment to anti-racism
Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college and career of their choice
Proven organizational, oral, and written communication skills; timeliness; accuracy; and consistent and regular communication; and ability to meet deadlines
Self-reflective and open to regular feedback, with the ambition and desire to grow and develop
A positive,…