Administrative Assistant III
About the College of Arts and Sciences, Physics Department
The College of Arts and Sciences is the largest undergraduate college at Cornell and consists of approximately 4,600 undergraduates, 1,370 graduate students, 685 faculty, 40 academic departments, and 300 staff. The college receives almost 35,000 undergraduate applications per year.
The Department of Physics is renowned for the strength and versatility of its program; the breadth of its training and the reach of its influence is unsurpassed in many areas. Famous for its Nobel Prize-winning work in low-temperature physics and theoretical astrophysics, current research areas include high-energy particle physics, cosmology and astrophysics, accelerator physics, X-ray physics, physics education research, biological physics, soft condensed matter physics, quantum materials, and nanostructure physics. Located in the College of Arts and Sciences, the Physics Department is one of the largest units in the college and consists of 40 tenure-track faculty, approximately 180 PhD students, 70 undergraduate majors, multiple research centers, and many research collaborations at Cornell and around the world.
The Opportunity
Are you a detail-oriented professional who enjoys helping others succeed? As an Administrative Assistant III for Physics and LASSP, you'll serve as a central resource for a vibrant community of scholars and researchers, supporting events, communications, travel, and daily operations that contribute to academic excellence and innovation.
Join a dynamic academic and research community where your organizational skills and customer-focused approach will make a meaningful impact. In this Administrative Assistant III role, you'll provide essential administrative support that helps faculty, students, and researchers focus on groundbreaking teaching and research.
This is a full-time (39 hours per week) onsite position located on the Ithaca NY campus.
No Visa Sponsorship is available for this position.
What You Will Do
Administrative Operations & Customer Service
Serve as a primary point of contact for faculty, staff, students, visitors, and guests, providing professional and responsive support.
Support day-to-day department operations, including front desk activities, mail distribution, office supply management, and maintenance of shared administrative spaces and equipment.
Collaborate with the administrative team to ensure efficient operations and excellent customer service.
Event & Seminar Coordination
Coordinate logistics for seminars, colloquia, meetings, and special events.
Schedule rooms, arrange event services, prepare communications, and support visiting speakers and guests.
Assist with event-related travel documentation, reimbursements, and follow-up activities.
Faculty & Student Support
Provide administrative support for faculty meetings, scheduling, visitors, and departmental activities.
Assist graduate students with travel arrangements, documentation, reimbursements, and navigation of university processes and systems.
Serve as a resource for routine administrative questions and direct more complex inquiries as appropriate.
Scheduling, Communications & Information Management
Manage calendars, meeting schedules, room reservations, and shared administrative resources.
Maintain and update website content, calendars, announcements, mailing lists, and other communication tools.
Prepare and distribute communications that support departmental programs, events, and activities.
Collaboration & Continuous Improvement
Contribute to a welcoming, inclusive, and collaborative environment that supports the department's teaching and research mission.
Participate in special projects, professional development, required training, and other duties as assigned.
What We Need
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
Associate’s…