Executive Staff Assistant, ILR Dean’s Office
About The School of Industrial and Labor Relations
The ILR School is the preeminent educational institution in the world focused on work, employment and labor. We are dedicated to generating and disseminating knowledge that improves the lives of workers and transforms the future of work. As a New York land-grant college, we positively impact individuals and society through Teaching, Research and Outreach.
The Opportunity
The ILR School is seeking a highly organized, resourceful, and trusted professional to join the Dean’s Office as an Executive Staff Assistant. This is a unique opportunity to serve as a key partner to the Dean, helping advance the mission of one of the world's leading institutions dedicated to work, employment, labor relations, and human resources.
In this highly visible role, you will serve as a central point of coordination and communication for the Dean’s Office, providing executive-level administrative, project management, event planning, and operational support. Success in this position requires exceptional judgment, discretion, professionalism, and the ability to thrive in a dynamic environment where priorities evolve quickly and relationships matter.
What You'll Do
As the Executive Staff Assistant, you will provide comprehensive support to the Dean while serving as a trusted liaison among faculty, staff, students, alumni, donors, university leaders, and external stakeholders.
Administrative and Faculty Course Support
Manage the Dean’s complex calendar, scheduling priorities, and daily workflow.
Prepare agendas, briefing materials, presentations, reports, and correspondence.
Monitor action items, commitments, and follow-up activities on behalf of the Dean.
Attend meetings, record minutes, and prepare status reports.
Analyze incoming communications and determine appropriate handling and distribution.
Support the Dean’s teaching, research, and academic activities.
Maintain highly sensitive files and records with the utmost confidentiality.
Coordinate faculty review, promotion, and tenure-related administrative processes.
Projects and Strategic Coordination
Lead and support special projects assigned by the Dean.
Develop and manage project plans, timelines, and deliverables.
Coordinate efforts across multiple departments, locations, and stakeholder groups.
Track deadlines and ensure timely completion of key initiatives.
Support annual reporting, goal-setting processes, conflict-of-interest disclosures, and other administrative activities.
Communication and Relationship Management
Serve as a key communication hub for the Dean’s Office.
Build and maintain relationships with faculty, staff, students, alumni, advisory council members, donors, corporate partners, government representatives, and labor organizations.
Draft clear, professional communications for a variety of audiences.
Coordinate information flow between the Dean and internal and external stakeholders.
Travel, Fiscal, and Operational Support
Coordinate complex travel arrangements and itineraries.
Prepare and manage travel reimbursements and related documentation.
Monitor office budgets, event expenses, and financial transactions.
Coordinate contracts and logistical arrangements for meetings and events.
Support financial processes associated with Dean’s Office operations.
Event Coordination
Lead the planning and logistics for high-profile meetings, conferences, receptions, and special events.
Coordinate invitations, registration, communications, materials, and event operations.
Partner with faculty, staff, alumni, donors, and university leaders to ensure successful event execution.
Support both in-person and virtual events.
Office Leadership
Help oversee the day-to-day operations of the Dean’s Office.
Provide guidance and support to administrative and student staff.
Foster a collaborative, inclusive, and service-oriented team culture.
Support staff development, training, and performance management…