Role Summary
Responsibilities: You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects, as well as working on company and team initiatives
Salary: From RMB 13,000 per month. However we may be able to offer a higher starting salary for candidates with postgraduate qualifications
Benefits: Hybrid working options, generous holiday allowance, flexible working hours, comprehensive travel insurance, supplementary health insurance scheme, full funding for external training time off in lieu for any business trips outside working hours and more
Role Type: Full-time, permanent
Start Date: We are currently recruiting for start dates from Q1 2027 and onwards
Location: Our new recruit will be based in our Shanghai office
About the Role
Following the exciting development of the launch of our new Shanghai office, we are seeking a full-time Project Coordinator with exceptional English and Mandarin language skills to support our team on a wide range of administrative, project coordination and scientific tasks. This role is therefore varied and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of our China team, as well as multiple scientific projects in the healthcare sector that will span several different disease areas.
You will play a key role in the smooth running of the team’s operation. You will be responsible for supporting the implementation of the latest operational and administrative processes, as well as identifying and suggesting process improvements and changes to current ways of working to enhance quality and efficiency within the team and, where appropriate, the wider company. You will also be the go-to person for team resources and will be responsible for keeping these up-to-date. You will work alongside experienced team members who will provide training on the technical aspects of project delivery and, as a result, you will gain a thorough understanding of how to conduct various projects across our different service offerings.
A strong component of the role involves providing support across project teams and you will be responsible for a range of administrative tasks which may include:
Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards
Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
Scheduling meetings, recording minutes and coordinating their distribution
Assisting the team with the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other teams
Supporting the accurate referencing of scientific materials, including preparing reference packs
Screening records for relevance to research questions and extracting data from relevant publications
Liaising with our Creative team on the development of figures and other visuals to be included in reports
Supporting the development of client proposals and tracking those sent and responded to
Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams and acting as the internal point of contact for all compliance-related queries
Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects
Ownership of tasks in our…