Company
Cox Automotive - USA
Job Family Group
Finance
Job Profile
Finance Support Specialist I
Management Level
Individual Contributor
Flexible Work Option
Hybrid - Ability to work remotely part of the week
Travel %
No
Work Shift
Day
Compensation
Hourly base pay rate is $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
The Specialist I, Procure & Post (P&P), performs operational activities supporting the P&P Expense organization, including timely, complete, and accurate requisitioning, ordering, transaction processing, documentation, and exception follow-up.
Onsite presence (as needed) : While this is a hybrid role, team members are expected to be able to work from designated Cox/Manheim locations when requested due to business needs, including operational events, auction support, and “Moments That Matter” engagement activities. This expectation is not based on a fixed cadence; it will be communicated as needed.
Approved Hybrid Manheim locations are: Mt Juliet, TN, Euless TX, Dallas, TX, Matteson, IL
The position will initially provide primary support to ETA operations , including routine exception management, shared mailbox support, research and follow-up, documentation, and coordination with auctions, suppliers, and internal business partners.
As business needs evolve, the Specialist I may be cross-trained and assigned to additional Expense processes, providing flexibility and operational support across the broader P&P Expense organization.
This keeps the core of the original role, which includes P&P requisitioning and transaction processing, ordering, requisition/invoice workflow, service-level performance, audits, and special assignments.
Job Responsibilities
Core Specialist I Responsibilities
Perform timely and accurate requisitioning, ordering, and transaction-processing activities.
Place and receive orders and support related purchasing activities.
Manage requisition and invoice workflows, including appropriate supporting documentation.
Maintain accurate records and documentation in accordance with established processes and business requirements.
Meet established service levels while supporting client satisfaction and operational efficiency.
Provide timely responses and adjustments related to audit requests.
Demonstrate a commitment to outstanding customer service and effective support of business operations.
Perform related responsibilities, special assignments, and projects as required.
ETA / Expense Operational Support
Initial responsibilities will include ETA Legacy operational support such as:
Monitor ETA work queues, exception activity, and shared communications to identify items requiring action or follow-up.
Research and resolve routine ETA exceptions in accordance with established procedures and escalate non-standard issues when appropriate.
Support the centralized ETA mailbox, ensuring requests and communications are reviewed, routed, documented, and addressed appropriately.
Perform routine follow-up on outstanding orders and ETA-related exceptions.
Communicate with auctions, suppliers, and internal business partners to obtain information necessary to support resolution.
Maintain accurate documentation of updates, decisions, communications, and exception status.
Support ETA audit, quality-review, and data-validation activities.
Assist with backlog management and workload balancing to support established service expectations.
Broader Expense Support
To provide operational flexibility and cross-functional coverage, the Specialist I may also be trained to support additional P&P Expense activities, including:
Ordering and purchasing support
Requisition management
Receiving and order follow-up
Invoice workflow and…