Job Description
Position Summary:
The Center for Environmental Management of Military Lands (CEMML) Office Manager anchors the unit's day-to-day operational continuity across three core functions: Common Access Card (CAC) administration for CEMML staff requiring access to U.S. Department of Defense lands and installations; capital asset inventory administration and records management for CEMML's capital equipment portfolio; and direct coordination with U.S. Department of Defense security services and installation personnel on the access, credentialing, and compliance side of CEMML's operating relationships. Around these core functions, the position supports personnel data coordination with Principal Investigators (PIs) and the Warner College of Natural Resources business office, provides recruitment-marketing support in coordination with the Communications Director, and contributes to CEMML's health and safety program in coordination with the Facilities Coordinator. The person in this role must demonstrate sound judgment, attention to detail, and discretion when handling personnel, operational, and access-control information.
Application Deadline:
For full consideration, applications must be received by November 16, 2026 .
Essential Job Duties:
Administer the full Common Access Card (CAC) lifecycle, including applications, renewals, expirations, replacements, and the CSU-specific processing pipeline, for CEMML staff requiring U.S. Department of Defense installation access. Coordinate directly with U.S. Department of Defense security services, installation personnel, and DoD-affiliated credentialing offices; maintain CAC-status records with proactive expiration tracking to prevent access-lapse incidents; and serve as CEMML's primary operating contact for CAC matters, including troubleshooting and remediation. Prior U.S. military service and familiarity with DoD organizational structures, security-services protocols, and installation-access procedures support effectiveness in coordinating with DoD-affiliated counterparts.
Direct CEMML's capital asset inventory, including tracking, records management, audit support, and stewardship of the unit's capital equipment portfolio, in coordination with the Facilities Coordinator and in alignment with university capital asset reporting requirements. Support physical inventory verification and periodic audits; coordinate asset transfers, retirements, and disposition documentation in accordance with CSU and federal funding-source requirements; and maintain documentation of asset ownership, custody, and maintenance history.
Coordinate with CEMML Principal Investigators (PIs)and the Warner College of Natural Resources business office on personnel-data corrections, particularly leave and absence reporting in Workday, including ongoing workarounds for Workday absence-tracking limitations.
Support CEMML recruitment marketing and job-posting workflows in coordination with the Communications Director, including evaluating and operating job-board platforms, supporting return-on-investment analysis of job-marketing investments, and coordinating with hiring-committee chairs on posting timelines.
Support development of CEMML's health and safety program in coordination with the Facilities Coordinator, including organizing existing safety plans, building a centralized document repository, tracking training and certifications, supporting safety walkthroughs and incident documentation, and assisting in drafting safety standard operating procedures, policies, procedures, and guidance documents.
Provide day-to-day operations and administrative coordination across CEMML's Fort Collins offices, including scheduling, materials preparation, asset records management, and internal communications support.
Other related duties as assigned by the Executive Director or Executive Operations Assistant, as needed.
Conditions of Employment:
Pre-employment Criminal Background Check (required for new hires).
Valid driver's…