Job Description
The position is located Fort Collins, CO, working in the CSU Police Department. This position does not have formal supervisory authority. This full-time, nonexempt position will be supervised by Amy Kuehl.
Unit Statement
The Colorado State University Police Department is a full-service law enforcement organization. We are committed to working with all our stakeholders to maintain a safe environment which supports the academic mission of the University, and the health and wellness of the community. Our Department is comprised of law enforcement and civilian professionals who recognize the importance of a guardian-centric approach. For more information please refer to our website: https://police.colostate.edu/
Position Summary
Provides comprehensive administrative, technical, and records management support to the Records Coordinator within the Police Department. Responsible for maintaining the accuracy, integrity, and confidentiality of official police records through data entry, records processing, document retention, and compliance with established policies, procedures, and legal requirements. Assists with records research, report processing, customer service, and public inquiries while ensuring timely access to police records and services. Reviews and codes police reports in accordance with FBI, NIBRS, and Clery reporting standards to ensure accurate crime statistics reporting and regulatory compliance. Utilizes sound judgment, attention to detail, and knowledge of university policies, state laws, and department procedures to support the operational goals of the Records and SEEN units. This position will be in person with core hours during Monday – Friday.
This position will close at 11:59 p.m. on November 10, 2026.
Specific duties include, but are not limited to:
Provide technical and professional support to the Records Coordinator with problem solving, creating and revising critical documents and policies, correspondence and other duties as necessary; assist the Records Coordinator by creating and revising procedures and forms, solving problems using policies and procedures, and keeping all official police records up to date.
Supports the Records Coordinator for data searches and compilations through computerized records management systems
Supports the Records Coordinator for phone and face-to-face reception of clients, answering questions, advising people on completion of forms and documents, selling police reports, directing customers to correct departments, listening to complaints or concerns regarding production of police reports, using log sheets to track reports and ensure they are filed in a timely manner, collecting information from walk-in clients requesting non-emergency police response and communicating that information to Dispatch.
Responsible for data entry from official documents including Uniform Summons and Complaints (citations). This position is also responsible for inputting data into computerized records management systems and coding information into usable data formats.
Processes, scans, indexes, retrieves, files, and maintains paper and electronic records in accordance with records-retention schedules, confidentiality requirements, and department procedures. This position is responsible for retention of numerous police documents including reports, tickets, field investigation cards, and warnings
Supports the Records Coordinator for phone and face-to-face reception of clients, answering questions, advising people on completion of forms and documents, selling police reports, directing customers to correct departments, listening to complaints or concerns regarding production of police reports, using log sheets to track reports and ensure they are filed in a timely manner, collecting information from walk-in clients requesting non-emergency police response and communicating that information to Dispatch.
Other duties as assigned
Conditions of Employment
Pre-employment Criminal Background…