At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
Essential Duties & Responsibilities:
Trusted Support and Adviser: Provide invaluable support and guidance to the leadership team concerning all administrative needs, offering insight and assistance as the office pursues complex and exciting projects.
Project Support: Assist team members with various project-related tasks, including contract management, fee proposal drafting, report preparation, and presentation development. Conduct quality assurance and quality control checks as needed.
Office Maintenance: Oversee office maintenance and cleanliness, ensuring a professional and welcoming environment for all team members and visitors. Handle supply ordering and organization, manage incoming calls, and serve as the primary point of contact for office inquiries.
Meeting Coordination: Attend weekly department meetings, organize agendas, take detailed meeting minutes, and follow up on all actionable items to ensure alignment and progress on key initiatives.
Travel Coordination and Expense Reporting: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation. Assist in completing expense reports accurately and promptly.
Calendar Management: Maintain leadership calendars, scheduling appointments, meetings, and events with efficiency and attention to detail.
Data Management: Input and maintain accurate data in the company-wide CRM system, ensuring up-to-date and accurate information.
Business Development and Research: Support business development efforts by conducting research and providing insights into industry trends and opportunities.
Event Planning: Plan and organize office events, including Happy Hours, team-building activities, and Summer and Holiday parties. Coordinate Lunch and Learns and Birthday and Anniversary celebrations to foster a sense of community and camaraderie.
Culture Ambassador: Roll out company-wide initiatives and programs to enhance the organization's culture and promote employee engagement and well-being.
Onboarding Support: Work closely with HR to ensure new hires are onboarded correctly, providing guidance and support throughout the process to facilitate a smooth transition into the organization.
High-Level Support: Provide high-level support to office leaders, assisting in various administrative tasks, decision-making processes, and strategic initiatives as needed.
Additional Tasks: Performs other duties or responsibilities as assigned.
Other duties as assigned.
Attendance at work during normal business hours.
Knowledge & Skills Required:
Administrative Expertise: Possess strong administrative skills with a deep understanding of office management procedures, including document management, scheduling, and record-keeping.
Communication Skills: Excellent verbal and written communication skills to effectively interact with team members, leadership, clients, and vendors.
Organizational Skills: Strong organizational skills to manage multiple tasks, prioritize deadlines, and ensure efficient office operations.
Problem-Solving Skills: Proven ability to identify issues, analyze problems, and implement effective solutions in a timely manner.
Attention to Detail: Meticulous attention to detail to ensure accuracy in all administrative tasks, documentation, and communications.
Time Management: Exceptional time management skills to handle competing priorities, meet deadlines, and maintain productivity.
Technology Proficiency: Proficiency in using office software applications such as Microsoft Office Suite…