Supervisor, AP & Procurement Operations
As The Supervisor of AP & Procurement Operations you will be responsible for end-to-end ownership of Procure-to-Pay (P2P) operations, shared services governance, and upstream financial controls supporting the IT organization.
This role ensures that procurement, vendor onboarding, contract execution, and invoice processing operate within a structured, compliant, and scalable framework. The position serves as the primary interface between IT Finance, shared services (COE), Legal, and business stakeholders to enforce controls, improve processes, and ensure accurate financial outcomes.
Location: Parsippany, NJ (Hybrid)
Salary: $126,300 - $135,000
Please note that the salary range information provided is a general guideline only, reflecting a position based in New Jersey. Criteria such as the candidate’s qualifications and relevant experience, the scope of the specific position, as well as market and business considerations will be evaluated when extending an offer.
We Take Care of Our People
Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan I Inclusive & Supportive Culture
Your Challenge:
P2P Operations & Shared Services Governance
Own end-to-end P2P process across procurement, vendor setup, invoice processing, and payment coordination
Act as primary point of contact for shared services (COE) across A/P, vendor management, P2P, and tax support
Ensure consistent execution of business rules, coding logic, and approval workflows
Perform structured quality assurance over COE outputs
Contract Execution & Vendor Onboarding Controls
Own and implement contract intake and approval workflow to ensure Finance and Legal visibility prior to execution
Establish and enforce mandatory routing of all contracts through DocuSign (or equivalent) with required approvers
Ensure contractual commitments are not executed without appropriate authorization thresholds and review
Design and enforce vendor setup gatekeeping controls, including: Approved onboarding documentation
Executed agreements
Evidence of Finance and Legal review
Enforce PO-before-service policy, ensuring: No services begin without an approved PO
PO requests reference approved contract routing where applicable
Identify and manage off-process activity, including: Contracts executed without proper review
Retroactive PO requests
Vendor onboarding tied to past-due invoices
Lead exception resolution and remediation, partnering with business stakeholders to correct process breakdowns
Lease Operational Coordination (Non-PO Spend Governance)
Establish and enforce a standard intake process for all MDF leases
Ensure every lease request is routed to the right stakeholders (finance, legal, facilities)
Act as the operational coordinator for lease renewals across the organization
Ensure all lease payments are supported by executed agreements
Coordinates across: Accounting (lease classification, schedules, journals)
Business / Facilities (usage, renewals, terminations)
Suppliers (billing accuracy, timing)
Oversees invoice validation against lease terms:
Payment amounts
Billing frequency
Contractual obligations
Identifies and escalates: Missing or incomplete lease documentation
Invoices not aligned to contractual terms
Controls, Compliance & Risk Management
Design and enforce preventive controls across P2P and upstream commitment processes
Ensure compliance with internal policies, SOX requirements, and financial reporting standards
In support of proper expense recognition, ensure timely visibility into contractual commitments
Partner with Tax and COE to ensure appropriate handling of sales and use tax obligations
Process Improvement & Systems Ownership
Own and continuously improve procurement and P2P systems (e.g., CWPay, Zycus, ERP workflows)
Standardize and document business rules, workflows, and…