Job Title
Brokerage Coordinator Job Description Summary
We are looking for a Brokerage Coordinator to join our Toronto West office. The successful candidate will be working within a team structure who’s responsible for supporting broader Brokerage Agent/s focused on the daily operation of the business line. This position reports directly to the Director of Operations supporting coordination and organization, deal documentation, liaison and various administrative duties. Job Description
Administration & Coordination
Organize and implement listing and team marketing strategies including management of team’s social media communication
Keep record and compile information for client activity reports and update ongoing transaction pipeline
Research and prepare market surveys
Compile property information and market data for listing proposals and opinions of value including title searches, zoning/planning reports, MPAC, etc.
Coordinate and execute marketing programs for listings and design materials suitable for newspaper/magazine ads, direct mailers and e-mail distribution i.e. flyers, postcards, newsletter updates, etc.
Create listing proposals and pitches including print finishing (printing, binding, etc.)
Coordinate and manage agents’ deadlines, meetings, tasks and client interactions
Maintenance and administration of various databases (Engage); updating of owner, buyer, seller, property and prospect information as required
Proofreading and limited copy writing
Perform general clerical tasks, including but not limited to data entering (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
Miscellaneous requests and special projects as required by the team
Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business
Client Interaction
Field phone and e-mail inquiries from prospects, clients and other brokers
Coordinate property tours and send packages
Coordinate client activity for specific accounts and transactions
Assist with all aspects of relationship management with clients and required reporting
Client database management
Financial
Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements and other TREB forms, closing documents, trade records, etc.
Prepare research reports and charts using various sources (MLS, SiteSolutions, Realnet, Geowarehouse, Landlord vacancies, etc.)
Abstract leases and prepare proposals with direction from team
Qualifications
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
Previous real estate experience in a commercial real estate organization (min 1 yr experience)
RECO license an asset
College or University degree strongly preferred
Computer proficiency in Adobe applications such as InDesign, Photoshop, Illustrator & Acrobat
Professional and Microsoft applications such as Word, Excel, PowerPoint, Outlook
Strong skill sets in electronic marketing (Twitter, LinkedIn)
Ability to deliver excellent customer service at all levels of the organization and with external partners
A strong command of grammar and writing skills for the purpose of proof reading and editing
Exhibit a high level of professionalism and excellent interpersonal skills
Strong relationship-building ability, proactive, results-oriented, and resourceful
Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment
Appropriate work ethic/commitment level required
Cushman & Wakefield uses artificial intelligence (AI) tools to assist in screening and assessing applications. All hiring decisions are reviewed and confirmed by our recruitment team.
This posting is for a backfill position.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement,…