Job Title
Front of House Coordinator
Job Description Summary
The Front of House Coordinator role has overall responsibility for delivering first class customer service to our client and ultimately their clients, you are the main point of contact for all service requirements and will act as a brand ambassador for both out client and Cushman & Wakefield.
Job Description
Front of House Coordinator
Global Occupier Services
London
Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world.
Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.
We have an exciting opportunity for a talented Front of House Coordinator to join our market-leading Global Occupier Services business, working with a prestigious client based in London .
Core Responsibilities:
To manage the front of house reception desk, meeting rooms and deal with local requests in an efficient, professional and friendly manner, providing support to the on site team and working closely with the Facilities Manager to ensure all the needs of local stakeholders and C&W are met on a daily basis.
To ensure service is maintained at high level in front of house coordinator and facilities assistance absence, maintain and update generic site manuals.
Answer switchboard and maintain a rapid response rate according to agreed SLA.
Issue all permanent, temporary security passes for staff, contractors and visits – maintaining monthly access reports and comms room reports.
Be able to operate office stationery machinery including photocopiers, scanner, laminating.
Manage team hot desks, office space and meeting rooms bookings for employees and external visitors.
Upload utility invoices to MetLife SharePoint.
Manage Post /Courier internal and external Log and monitor all operational requests through to completion via FAMIS 360 including uploading all service reports and consumable delivery dockets.
Complete daily / weekly housekeeping checks and stock audit
Responsible for ordering monthly consumables (all sundries including but not limited to breakfast supplies, coffee, milk, stationery) via Ariba and Vendor.
Organizing off-site storage for confidential files.
Oversee Reactive and Planned Maintenance at Dublin. Ensure timely completion of work orders and chase vendors for supporting documents for both sites and upload against ticket in Famis.
Monitor open work orders in Famis.
Maintain records of maintenance activities, repairs, and facility related documentation.
Ensure Vendor Insurance, contracts and RAMS are up to date
Ensure all contractors working on-site have reviewed and signed the C&W Contractor Site Induction and Evaluation.
Monitor and order weekly breakfast supplies for Dublin.
Manage the temp reception cover FRS Agency, approve hours online, update PO tracker cost file, set up temp MetLife account.
Meeting Room Management:
Managing meeting room bookings and arranging catering requirements if requested.
On day of meeting prepare room including set up for catering and arranging cleaning schedule for room cleaning, be available to assist if required.
Executive Services:
Supporting EA’s when requested by MetLife team at site.
Following agreed procurement guidelines make bookings as requested for Couriers, travel including flights, cars, hotels and external meeting rooms for MetLife Executive Management, and visitors.
Finance:
Collate information HMRC visitor log from EA’s monthly for the Tax Department.
Process invoices raised requisitions and…