Position : Data Entry & Office Administrator
Salary : Php 70,000 to Php 85,000
Working Hours : Aligned with AU Business Hours
Work Type : Independent Contractor
ABOUT THE COMPANY:
The company is a leading automotive service and repair store dedicated to delivering high-quality mechanical repairs, tyre management, brakes, and routine maintenance to the local community. Operating across a multi-site network—comprising two service locations and an aligned dealership—our business relies on operational structure, supplier coordination, and seamless back-office execution. Headed by Franchise Owner/Manager, we pride ourselves on building a reliable, process-driven operations team grounded in trust, precision, and long-term commitment.
ROLE OVERVIEW:
We are seeking a reliable, process-minded Data Entry & Office Administrator to support our multi-site operations from a remote capacity. Reporting directly to the Owner/Manager, you will serve as a core back-office engine—handling data management, end-to-end purchasing, basic financial reconciliations, and routine administrative workflows.
While automotive-specific knowledge can easily be taught, we are specifically looking for someone who fundamentally understands how a service-based business operates. If you grasp the end-to-end flow of quoting, margin management, supplier procurement, job allocation, and invoicing, you will thrive in this role.
This is a long-term placement designed for an administrative professional who values stability, direct executive mentorship, and a structured, step-by-step onboarding process.
RESPONSIBILITIES:
Data Entry & System Administration : Execute high-accuracy daily data entry into our desktop-based point-of-sale system, Marlin (Megabus), via a secure remote connection.
Procurement & Supplier Purchasing : Source and order required parts from multiple suppliers, managing lead times, supplier pricing, and parts availability to ensure jobs stay on schedule.
Financial & Bookkeeping Support : Assist with transaction reconciliation, BAS preparation support, and payroll processing in Xero, working alongside our external accounting setup.
Workflow & Job Cycle Support : Maintain standard service business workflows—from assisting with quote structures (parts, labor, taxes) and order matching to scheduling and final invoice preparation.
Digital Communication & Brand Support : Monitor incoming social media comments and engagement across company platforms, escalating inquiries and maintaining our community presence.
Security & IT Compliance : Adhere strictly to secure remote IT protocols, including IP whitelisting and periodic authentication checks.
Requirements
Service Business Acumen: Strong conceptual understanding of service-based workflows—specifically how job quotes, supplier margins, delivery lead times, scheduling, and invoicing interconnect.
Procurement Experience : Demonstrated track record in purchasing, procurement, or ordering parts/materials from multiple external suppliers (open to backgrounds in auto, electronics, retail, construction, manufacturing, or trades).
Financial Administration : Proven experience in Xero with transaction reconciliation, payroll processing, and familiarity with BAS preparation procedures.
Data Precision & Software Adaptability : High-level data entry speed and accuracy, with a tech-savvy approach to learning proprietary desktop POS and management systems.
Communication Skills : Excellent written and verbal English communication skills for collaborating with management, suppliers, and external partners via Microsoft Outlook and internal channels.
PREFERRED:
Automotive Industry Exposure (Bonus) : Background working in an auto workshop, tyre shop, dealership, or parts warehouse, or a strong personal interest/familiarity with basic vehicle components (e.g., brake pads, shock absorbers, spark plugs).
Social Media Management : Prior experience managing or moderating small business social media channels (or a strong willingness to…