Role Title: Senior Executive Assistant / Personal Assistant
Role Type: Unpaid Volunteer
Number of Positions: 5
Location: Home-based / Remote
Reporting To: Director-General / Senior Leadership
THIS IS AN UNPAID VOLUNTEER ROLE.
About DTID
DTID is an international, volunteer-led think tank advancing the responsible application of emerging technologies, data-driven solutions and innovation in addressing climate change, sustainability and wider global development challenges.
We bring together professionals, researchers, technology specialists and policymakers to generate practical research, develop innovative solutions, strengthen partnerships and support informed decision-making at the intersection of technology, climate and sustainable development.
The Role
DTID is seeking highly organised, proactive and professional Senior Executive Assistants / Personal Assistants to provide high-level administrative and executive support to the Director-General and other senior leaders within the organisation.
The successful candidates will play an important role in ensuring the effective coordination of executive activities, correspondence, meetings, schedules and administrative processes.
This role requires excellent judgement, discretion, attention to detail and the ability to manage multiple priorities in a fast-paced, international and fully remote environment.
Key Responsibilities
The Senior Executive Assistant / Personal Assistant will:
Manage external and internal correspondence on behalf of the Director-General or assigned senior leader.
Monitor incoming and outgoing email correspondence and ensure appropriate follow-up within agreed timelines.
Redirect correspondence to relevant Directorate or Divisional officers where necessary.
Coordinate and schedule senior-level meetings, appointments and engagements.
Maintain and manage executive calendars and meeting schedules.
Prepare meeting materials, agendas, briefing notes and supporting documentation where required.
Track actions and follow-up items arising from executive meetings.
Provide administrative support to the Director-General’s Office and senior leadership.
Work collaboratively with Executive Assistants, Divisional Secretaries and administrative colleagues across DTID.
Provide cover for other executive or administrative support functions when required.
Support the implementation and improvement of administrative systems, procedures and processes.
Conduct factual research and prepare summaries or briefing information when required.
Support resource-management and cross-divisional coordination activities.
Assist with the coordination of conferences, workshops, meetings and organisational events.
Support senior leaders during external engagements and events.
Maintain accurate records and handle confidential or sensitive information appropriately.
Undertake other reasonable administrative and executive-support responsibilities as required.
Requirements
Skills and Abilities
Candidates should demonstrate:
Excellent written and spoken English.
Excellent organisational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and competing deadlines.
Excellent professional communication and interpersonal skills.
Ability to develop effective working relationships with colleagues and stakeholders at all levels.
Ability to work independently and take initiative.
A proactive, conscientious and solutions-focused approach to work.
Strong judgement and discretion when handling confidential or sensitive information.
Ability to work effectively in a remote and internationally distributed environment.
Confidence in communicating with senior executives and external stakeholders.
Ability to organise and support virtual meetings and technology-enabled events.
Strong problem-solving skills and the ability to respond calmly and professionally to changing priorities.
Ability to follow through on actions and ensure that tasks are completed within agreed…