St. Theresa of Avila Catholic Church
JOB DESCRIPTION
Position Title: Bilingual Administrative Assistant to the Pastor (full-time)
Qualifications and Expectations
Required:
Practicing Catholic in good standing
Language Requirements: English fluency required; Spanish proficiency of B2 (Independent User) or higher on the Common European Framework of Reference for Languages (CEFR) required.
Preferred:
Experience working within parish, diocesan, or nonprofit settings
Experience in graphic design using Canva
Work experience and skills:
3-5 years of experience in administrative or office support.
Proficiency in Google Docs and Microsoft Office.
Strong organizational, communication, and interpersonal skills.
Strong attention to detail and ability to manage multiple responsibilities effectively.
Maintains consistent follow-through on communications and outstanding action items.
Work environment:
Full-time parish office setting
Requires some evening and weekend availability
This is an office position in a 2-story building. Ability to climb flights of stairs is required.
Key Responsibilities
Assist the Pastor in all administrative tasks
Work with the pastor on daily tasks
Process letters and communications from the pastor’s office
Maintain pastor’s files
Help manage scheduling of pastoral requests
Assist in editing and proofreading parish correspondence as needed.
Coordinate Sacramental and Liturgical Celebrations
Prepare clergy binders for all Masses
Communicate with volunteer leads regarding liturgical minister needs
Assist in training of liturgical ministers
Coordinate the planning, scheduling, and preparation of parish funerals, weddings and other sacramental needs.
Serve as a primary point of communication for families and couples throughout the preparation processes.
Collaborate with the pastor, parish staff, and ministry leaders to ensure celebrations are properly organized and supported.
Coordinate personnel, facilities, documentation, and other logistical needs associated with these celebrations.
Other document drafting, editing, formatting and proofing as needed.