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Who are we?
Costaterra Golf & Ocean Club is part of DLC – Discovery Land Company (DLC) . DLC is known for creating luxury residential communities and resorts around the world.
Costaterra is a private, members-only residential community located in Comporta, Portugal. It combines a luxury lifestyle with high-end service, offering exceptional dining, a world-class golf course, spa services, outdoor activities, and unique local experiences.
What will you do?
The Fleet and Transportation Manager manages the fleet and leads all transportation operations at Costaterra, ensuring that every journey, from the first welcome to the daily commute of our team, reflects the club's standards of service, safety and discretion. This position oversees three core areas Fleet Management: Valet Operations, and Staff Transportation, being responsible for their operational planning, scheduling, rosters, budget and team leadership. The Manager combines strong organizational and planning skills with a hands-on, service-driven approach, anticipating the needs of members, guests and internal departments, and developing a reliable, motivated and highly professional Transportation team.
Fleet Management
Manage the club's operational, ExCom, benefit and staff transportation vehicles, as well as rental vehicles delivered to prospects, guests and internal teams.
Plan and control preventive maintenance, periodic inspections, repairs and cleanliness standards for the entire fleet.
Ensure all vehicle documentation (registration, insurance, inspections) is valid and up to date.
Manage accidents and claims, liaising with insurance companies, rental partners and service providers.
Monitor fleet usage, mileage and fuel/energy consumption to optimize allocation and costs.
Staff Transportation
Plan and manage staff transportation routes and timetables, aligned with departmental shift patterns and operational needs.
Manage the Staff Transportation team, including working schedules, rosters, holidays, sick leave and absence management, ensuring full service coverage at all times.
Ensure all pick-ups and drop-offs are completed safely and on time, in line with company policies and safety regulations.
Adjust routes and capacity in response to seasonal staffing changes, events and new team members.
Anticipate and respond to disruptions such as breakdowns, absenteeism, traffic or route changes, with effective contingency plans.
Valet Operations
Along with the Member Services Director:
Oversee daily valet operations across all arrival points, ensuring a seamless, warm and timely welcome and departure experience for members and guests.
Define valet service standards, procedures and staffing levels according to occupancy, events and peak periods.
Ensure the safe handling, parking and custody of member and guest vehicles, including key control procedures.
Coordinate member and guest transfers to and from airports and local destinations, ensuring punctuality and service excellence.
Manage incidents, damage claims and feedback related to valet services, ensuring prompt and discreet resolution
Manage the staff transportation budget in line with company guidelines and the defined strategy, optimizing routes, vehicle allocation and capacity to ensure cost efficiency without compromising service quality.
Gather feedback from departments and team members to continuously improve the service.
Team Leadership & Scheduling
Lead, recruit, train and develop the Transportation team, including Valets, Drivers, Fleet and Staff Transportation Coordinators.
Build and manage weekly schedules and rosters across all three areas, ensuring adequate coverage for peak periods, events and extended operating hours.
Monitor working hours, overtime, time off and driver rest periods in compliance with labour and driving regulations.
Lead daily briefings, conduct…