NYC DOB Filing Representative / CAD Drafter & Permit Expeditor
Company: Done Right Hood & Fire Safety
Location: Brooklyn, NY
Job Type: Full-Time | In-Office
Compensation: Competitive salary based on experience
About Us
Done Right Hood & Fire Safety is a growing commercial kitchen exhaust, fire suppression, and mechanical services company serving New York City, Long Island, Westchester, and surrounding areas.
We specialize in commercial kitchen ventilation systems, hood and duct installations, exhaust and make-up air systems, pollution control equipment, and fire suppression systems.
We are seeking an experienced NYC DOB Filing Representative with strong AutoCAD and Revit skills who can independently manage permit applications, conduct field measurements, prepare technical and shop drawings, and coordinate approvals with NYC regulatory agencies.
The ideal candidate is hands-on, technically knowledgeable, highly organized, and experienced in taking projects from initial site surveys through drawings, filings, approvals, and final sign-offs.
Key Responsibilities
NYC DOB Filings, Permitting & OTCR
Prepare, coordinate, submit, and track NYC DOB applications, permits, and approvals.
Manage applications through DOB NOW: Build, BIS, and other applicable filing platforms .
Coordinate mechanical, HVAC, commercial kitchen exhaust, ventilation, and related construction filings.
Prepare and coordinate NYC DOB Office of Technical Certification and Research (OTCR) applications , including required supporting documentation and technical submissions.
Work with licensed engineers, architects, manufacturers, and consultants to prepare OTCR submission packages and respond to technical objections.
Review filing packages for completeness, accuracy, and required supporting documentation.
Coordinate with licensed engineers, architects, contractors, and project managers.
Track and resolve DOB objections, corrections, and resubmissions.
Manage permit issuance, amendments, inspections, sign-offs, and project closeouts.
Maintain organized records of active applications, approvals, and filing deadlines.
AutoCAD, Revit & Technical Drawings
Must have hands-on experience using AutoCAD and Revit.
Prepare and modify technical drawings, layouts, and shop drawings.
Develop shop drawings for commercial kitchen exhaust systems, ductwork, ventilation equipment, and related mechanical installations.
Prepare accurate as-built drawings and update existing plans based on field conditions.
Interpret architectural, mechanical, and engineering drawings.
Coordinate drawing revisions with engineers, architects, fabrication teams, and installers.
Ensure drawings accurately reflect equipment dimensions, duct routing, clearances, and site conditions.
Assist the engineering and filing teams with drawing preparation and revisions.
Field Surveys & Measurements
Conduct site visits to restaurants, commercial kitchens, rooftops, and construction sites.
Accurately measure existing spaces and mechanical systems to provide the engineering and drafting teams with complete field information.
Document ceiling heights, equipment locations, duct routes, shaft dimensions, roof penetrations, and available installation clearances.
Measure existing kitchen hoods, ductwork, exhaust fans, and make-up air equipment.
Prepare field sketches, measurements, photographs, and detailed site survey reports.
Identify potential installation conflicts and discrepancies between existing conditions and proposed plans.
Communicate field measurements and findings clearly to the engineering, fabrication, and filing teams.
NYC Landmarks & Agency Coordination
Prepare and coordinate applications involving the NYC Landmarks Preservation Commission (LPC) for projects requiring landmark approvals.
Coordinate documentation and submissions for NYC DOB OTCR requirements.
Prepare supporting documentation, technical specifications, drawings, and application packages for agency review.
Communicate with agency…