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Scheduled Weekly Hours:
40
Work Shift:
Days/Afternoons (United States of America)
Primary Function/General Purpose of Position
The Procurement Buyer is responsible for transactional support within Procurement. This position is aligned by department verticals (e.g. Surgery, Diagnostic Imaging, Cardiology, Laboratory, Medical/Surgical, and Support Services).
The Procurement Buyer will be part of a dynamic team environment. This individual will be responsible for effectively and efficiently assisting with procurement responsibilities such as, but not limited to, assisting customers with obtaining information, reviewing purchase requisitions to ensure pricing and sourcing accuracy, compliance, obtaining best value, conversion of requisitions into purchase orders, order placement, and expediting.
This Procurement Buyer contributes to consistently achieving the established service levels to the Local Systems (LS). This position has the goal of providing high quality, efficient and cost-effective service to the organization with an emphasis on customer service. The individual will insure the application of legal, ethical and sound business practices through the establishment and adherence to policy and procedure.
Essential Job Functions
Procurement Function
Understands and maintains Supply Chain Management goals, objectives, policies and procedures.
Supports the Senior Buyers and Procurement Supervisors as assigned. This includes, but is not limited to the procurement of supplies, services and equipment by determining specifications, identifying sources, integrating the contracting process, ensuring institutional approval, optimizing group purchasing, contract compliance, obtaining best value, minimizing the number of vendors, and optimizing vendor relationships. Ensures order placement is accurate and timely per established service level goals.
Reviews purchase requisitions to insure accurate pricing and compliance to contracts.
Reviews purchase order confirmations/acknowledgements to ensure accurate pricing in accordance with established contracts.
Optimizes Bon Secours Mercy Health and Group Purchasing Organization (GPO) contract portfolio.
Receives direction from the Procurement Supervisor for the vertical regarding non-contracted products, services and equipment.
Expedites orders to ensure timely deliveries.
Documents back orders, estimated ship dates and other appropriate comments in the Materials Management Information System (Workday) when placing orders, expediting and problem solving.
Assists internal customers, Accounts Payable, Receiving and suppliers to resolve invoice and receipt problems.
Provides assistance to customers for product returns and coordinates with suppliers.
Maintains compliance to Procurement policy and procedure. Provides input for revisions based on operational experience.
Ensures that individual actions meet performance standards and metrics (e.g. service level goals) for Procurement staff and operations.
Responsible for utilization of the Supply Chain ERP System (Workday) to ensure capabilities are being optimized and related policies, procedures and processes are being adhered to.
Ensures data integrity.
Provides reliable data/information related to the supplies, services and equipment purchased.
Provides ideas and feedback to leadership.
Provides an environment of open communication with all colleagues. Engenders trust and accountability with colleagues.
Participates in organizational teams and projects that contribute to continuous improvement of process, systems, quality, customer service and financial outcomes.
Ensures legal, ethical and financial parameters are being adhered to. Seeks direction when appropriate.
Performs other related duties as assigned.
Ensures Excellent Customer Service
Assists customers in navigating the Supply Chain by identifying appropriate Supply Chain resources to fulfill their needs.
Establishes…