Job Title: Project Coordinator (Nuclear)Location: Cambridge, ON | On-siteJob Type: Full-timeCompensation: $70,000 - $85,000
Benefits: RRSP, health/dental/vision package, reimbursement for tuition and professional dues, paid vacation, personal days, and sick days
The Position:
The Project Coordinator will provide scheduling and administrative support to Project Management and the Project Management Office for assigned projects. Working with the Project Director, and the Project Managers, the Coordinator will offer administrative support to ensure the effective delivery of the Eclipse Vision and the Eclipse Entrepreneurial Culture.
What You'll Do Here:
Technical
Assist in maintaining and refining the electronic files system and standard documents using Microsoft Office, and other software
Complete administrative functions of the Project Management department including (but not limited to) preparation of documents in coordination with administration,
Document and Distribute weekly PMO reports
Resource Loading
Milestone
Upcoming / Past Due Invoicing
Upcoming / Past Due Open (including Internal) Issues
Project Execution
At the direction of the assigned Project Manager:
Support the creation of the MS Project schedule throughout the planning phase of the project life cycle
Champion Project Release for the MS project schedule releases. This includes the initial and modified milestone releases
Champion bi-weekly MS project schedule % complete updates
Bi-weekly Invoicing for T&M (Time & Material) projects
Facilitate project meetings as requested by the Project Manager
Attend Plan of the day meetings to act as Liaison with project managers.
Document and Distribute meeting minutes for:
Internal Design reviews
(Support) Customer Design reviews
Weekly White Board meetings
Plan of The Day meetings
Weekly Internal project meetings including kickoff
Weekly Customer project meetings including Kickoff
Record all SRED eligible activity through the project life cycle
Creation of PO Acceptance documentation
Creation of Customer Product Hazard ID
Document and update open issues including internal open issues for the project team
Log all scope change requests in the Project Deviation Log
Communication of PPE requirements to Customer / Contractor and Vendors ahead of onsite travel
Ensure all project documentation is complete and filed
Project Checklists
Control, Release and Maintain Customer Documentation including math data
Create and maintain Project Fact Sheet
Ensure Long lead items have been ordered per the MS Project Schedule
General
Work requires professional written and verbal communication and interpersonal skills
Ability to work in a team environment and actively participate in group meetings safely
Work requires willingness to work a flexible schedule including weekends and or travel as required in varying timelines
Ensure scheduled milestones are met
Notify the appropriate departments if milestones are not met
Adhere to the Eclipse Project Operating Policy
Maintain good corporate citizen role in support of the Eclipse corporate Vision
Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code
Foster the development of a culture reflective of the core values of the business
Complete other duties and projects as assigned
Travel:
Expectation of travel to Eclipse locations is less than 20% of time, however may be exceeded in exceptional circumstances to meet organizational needs
What We're Looking For:
Education:
Diploma in Mechanical, Electrical or software technology, Business Administration or equivalent experience
Proficient in Microsoft Project or equivalent planning tool.
SolidWorks and/or AutoCAD would be a definite asset
Preference given to PMI candidates
Experience:
Project administration experience in a technical environment is an asset
Experience with project planning with excellent organizational skills, ability to multi-task
Experience working…