About Us:
Effortless Office partners with our customers to make IT effortless so they can focus on their business. As a Hybrid Managed Services Provider (MSP) with a focus on providing world-class customer experience, we deliver and fully support secure cloud solutions as well as comprehensive managed IT and network services.
About the Role:
The Talent Acquisition & Onboarding Coordinator partners with the Experience Manager to attract, hire, onboard, and develop the people who make Effortless Office special. This role supports the full hiring lifecycle, from interviewing candidates and completing background and reference checks to preparing and sending offer letters, and makes sure every new hire has a smooth, welcoming start. They coordinate onboarding and new hire training, track and process 45-day and 90-day performance reviews, and manage the annual company review cycle from kickoff through completion. With a strong eye for detail and a commitment to confidentiality, the Talent Acquisition & Onboarding Coordinator creates a consistent, effortless experience for every candidate and employee, from the first interview through every review.
Location: 100% Remote
Reports To: Experience Manager
Schedule: Monday – Friday 8:00 am – 5:00 pm PST
Compensation: $55,000 – $60,000 annually
Benefits: Health, dental, and vision insurance
401K + employer match
Paid time off and holidays
Opportunities for career growth and development
Formal and structured mentorship
Training and certification support
Responsibilities:
Recruiting & Interviewing Partner with the Experience Manager and hiring managers to understand staffing needs and post open positions on job boards and other recruiting channels.
Screen resumes and applications and conduct initial screening interviews via Microsoft Teams to identify qualified candidates.
Schedule and coordinate interviews, participate in interviews, and gather feedback from hiring teams.
Communicate promptly and professionally with candidates throughout the hiring process and keep candidate records accurate and up to date.
Background Checks, References & Offers Initiate and track background checks, ensuring each is completed and cleared before a new hire’s start date.
Conduct professional reference checks and summarize findings for the Experience Manager and hiring manager.
Prepare and send offer letters, track acceptances, and confirm start dates with new hires and their managers.
Handle all candidate and employee information with strict confidentiality and in line with company policy and employment regulations.
Onboarding & New Hire Training Coordinate onboarding from offer acceptance through the first 90 days, ensuring new hire paperwork and PEO enrollment are completed accurately and on time.
Work with hiring managers, IT, and Accounting so new hires have the equipment, system access, and information they need on day one.
Schedule and facilitate new hire orientation and training on company policies, core values, and our EOS (Entrepreneurial Operating System) practices.
Track completion of required new hire training, including security awareness training.
Serve as a go-to resource for new hires during their first weeks with the company.
Performance Reviews Schedule, track, and process 45-day and 90-day performance reviews for all new hires, ensuring they are completed on time.
Prepare review materials for managers and follow up on outstanding or overdue reviews.
Manage the annual company review cycle, including timelines, communications, manager reminders, and completion tracking.
Maintain accurate review documentation and report on completion status and trends to the Experience Manager.
Employee Experience & Continuous Improvement Maintain organized, accurate, and confidential employee and hiring records.
Develop and refine templates, checklists, and processes to create a consistent experience for candidates, new hires, and managers.
Support the Experience Manager with employee engagement initiatives…