Default Work Shift:
Day (United States of America)
Hours:
40
Salary range:
$45.20 - $68.65
Schedule:
Full Time
Shift Hours:
8 Hour employee
Department:
Administration (Clinic Division)
Job Objective:
Eisenhower Medical Associates is seeking a Manager of Payroll and Accounts Payable to lead and oversee the payroll and accounts payable functions, including daily operations, compliance, reporting, and process improvement. Responsible for ensuring payroll and accounts payable is accurate, compliant, and efficient. Will address current process gaps, optimize system configuration, and streamline payroll codes and structures to improve accuracy, efficiency, and scalability. The payroll environment supports a California based physician group of over 360 providers.
Job Description:
Education:
Required: Bachelor’s degree in Accounting, Finance, Business Administration or related field
Licensure/Certification:
Preferred: Certified Payroll Professional or similar certification
Experience:
Required: Seven (7) years of progressive payroll experience, including leadership responsibilities
Preferred: Healthcare and/or provider payroll experience; ADP Workforce Now payroll system experience
Reports To: Director-Human Resources and Administrative Services
Supervises: Physician Employment Specialist
Ages of Patients: N/A
Blood Borne Pathogens: Minimal/ No Potential
Skills, Knowledge, Abilities:
Advanced Excel skills, including reconciliations, large datasets, and analysis, Maintains confidentiality & pride in workmanship, Proven ability to manage and sustain payroll operations in a complex environment, Strong grasp of general ledger tasks, and standard accounting principles, Strong knowledge of federal and California payroll laws and tax reporting, Thorough knowledge of California State and Federal Wage and Hour Laws, Thorough knowledge of computerized Time and Attendance and Payroll/HR systems - Workday payroll and Kronos, Written and verbal communication skills
Essential Responsibilities
1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. Oversees end-to-end payroll operations in a complex physician compensation environment, including base salaries, multiple bonus calculation methodologies, numerous cost centers, and pay types.
3. Ensures accurate, timely, and reliable payroll processing.
4. Administers reimbursement workflows for travel, relocation, licensure/certification renewals, and continuing medical education in an accurate and timely manner.
5. Monitors payroll performance, issues, and operational risks.
6. Oversees integration of timekeeping system with payroll system.
7. Implements cross-training to strengthen team coverage and continuity.
8. Works with employees to establish 401(K) contributions, coordinating payroll deductions, company match funding, and timely posting to participant’s 401(K) accounts.
9. Communicates effectively with internal and external stakeholders.
10. Ensures compliance with federal, California State, and local payroll tax regulations.
11. Manages bimonthly, quarterly, and annual payroll tax filings, reconciliations and reporting, including W-2s, 941s, and state filings.
12. Ensures 401(k) compliance by accurately withholding employee elected deferral amounts, calculating correct employer match contributions, and remitting funds to the retirement plan provider on strict deadlines to prevent Department of (DOL) and IRS violations. Set up 401(K) loans in payroll system for appropriate repayment.
13. Monitors regulatory changes and implement necessary updates.
14. Leads, develops, and mentors payroll support staff to drive accountability and continuous improvement.
15. Establishes best practices and standard operating procedures.
16. Provides oversight and guidance on payroll processes.
17. Reviews payroll outputs for accuracy and…