Engage! Learning, Inc. - Accounting Operations Specialist
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Accounting Operations Specialist
Engage! Learning, Inc.
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Accounting Operations Specialist
Fully Remote •
Remote Worker - N/A
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Description
Summary
The Accounting Operations Specialist is responsible for the daily execution of accounts payable, billing, and accounts receivable functions at engage2learn. Reporting to the Controller, this role ensures that vendors, contractors, and team members are paid accurately and on time, that partner invoices are issued correctly, and that accounts payable and accounts receivable records are reconciled and audit-ready each month. The Accounting Operations Specialist collaborates closely with the Staff Accountant and cross-functional teams to maintain accurate, compliant, and well-documented financial operations.
This full-time role operates within a multi-entity environment. As engage2learn continues to grow, the Accounting Operations Specialist will play a key role in standardizing accounts payable and billing processes and systems across the organization.
Responsibilities
Accounts Payable
Manage the full-cycle accounts payable process across multiple entities, including receiving, coding, and routing vendor and contractor invoices for approval in Ramp
Prepare and process weekly payment runs via ACH, check, and wire, maintaining accurate and complete disbursement records
Review and process team member expense reports and corporate card transactions in accordance with company policy
Establish and maintain vendor records, collect W-9 forms, and lead year-end 1099 preparation and filing
Serve as the primary point of contact for vendor, contractor, and team member payment inquiries
Monitor accounts payable aging and upcoming cash requirements, proactively escalating concerns to the Controller
Billing & Accounts Receivable
Prepare and issue invoices to school district partners in accordance with contracts, purchase orders, and billing schedules
Apply partner payments and maintain current, accurate accounts receivable records
Monitor accounts receivable aging, follow up on past-due balances, and collaborate with partners and internal teams to resolve billing inquiries
Month-End Close & Reconciliations
Prepare accounts payable accruals and support month-end close activities related to accounts payable and accounts receivable
Reconcile accounts payable and accounts receivable subledgers to the general ledger and resolve discrepancies
Maintain complete, audit-ready documentation for all accounts payable and billing transactions
Other duties as assigned
Requirements
The successful applicant will demonstrate the following competencies:
3–5 years of experience in accounts payable, billing, accounts receivable, or a related accounting role
Demonstrated ability to process high transaction volumes accurately and within established deadlines
Working knowledge of accounts payable and accounts receivable best practices, including 1099 reporting and accruals
Experience with ERP or accounting systems and AP automation or spend management platforms, with the ability to learn new systems quickly
Advanced proficiency in Microsoft Excel, including lookups, pivot tables, and reconciliations
Exceptional attention to detail and organizational skills, with a track record of consistently meeting recurring deadlines
Strong written and verbal communication skills, with a professional approach to working with vendors, partners, and colleagues
Ability to work independently, adapt to changing priorities, and thrive in a fast-growing organization
Other Desired Skills and Qualifications
Experience working in a multi-entity environment or supporting the integration of acquired organizations
Experience with Ramp or a comparable AP automation platform
Experience with contract-based billing, particularly in…