Epoch AI is looking for a Talent Acquisition Coordinator to keep our hiring accurate, organized, and responsive as we grow.
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About the Role
We are looking for a Talent Acquisition Coordinator to own the administrative and data backbone of hiring at Epoch. You will report to the Head of People and work alongside our recruiters, hiring managers, and our People Operations and Finance teams.
Epoch has grown from roughly 20 people to 70 during 2026, with staff employed across North and South America and Europe. That pace produces a large volume of candidates, interviews, work tests, and records, and the quality of our hiring decisions depends on that volume being handled carefully. Much of your first year will go to making our applicant tracking system reliable, our reporting usable, and our candidate experience consistent.
The role covers data hygiene and reporting in our applicant tracking system, candidate communications, administration of work tests and skills assessments, and administrative support to recruiters as needed. As you settle in, you will have the opportunity to take on application review and talent sourcing, which makes this a strong fit for someone who wants to move into a recruiter role over time.
Recruiting volume ebbs and flows. When hiring slows, you will support the People Operations team as the organization's needs shift, which will give you exposure to the wider employee lifecycle.
Practicalities
Location
Global Remote
Work Hours
Flexible, with availability required from 8:30AM - 10:00 AM PST/ 5:30PM - 7:00PM CET
Travel Requirement
Employees are expected to attend our 3 in-person retreats each year
Compensation
Annual salary of $78k - $95k USD. Exact salary will reflect experience and location. Salaries are not restricted to USD; contracts and payments are usually in local currencies, converted at one-year average exchange rates
Benefits
Comprehensive health insurance program, including supplemental benefits specific to a local country, as available and mandated by local law
Life insurance and retirement contributions plan, if applicable in your country
Unlimited PTO with a recommend minimum of 30 days off per year (including public local holidays and vacation time)
Unlimited personal and sick leave
Parental leave — up to 4 months of paid leave for permanent staff with at least 12 months of tenure, prorated for those with less tenure, to be taken within the first year after a child’s birth or adoption
A flexible and generous expense policy for you to spend on equipment and a large range of productivity tools or learning/development opportunities you might find valuable, subject to regulations and manager approval.
Other benefits as allowed at the discretion of Epoch AI’s leadership and local availability
Reports to
Head of People
Start Date
As soon as the successful candidate is available
Application Deadline
Applications are reviewed on a rolling basis. We encourage you to apply early
What You'll Own
Applicant tracking system and reporting
Own the accuracy of our applicant tracking system: duplicate records, stalled pipelines, missing feedback, mislabelled stages, and candidates sitting in the wrong place
Set up each hiring round in the system, including stages, interview kits, feedback forms, and permissions
Maintain and improve templates
Post roles to our careers page and to external boards and communities
Maintain an up-to-date hiring tracker
Produce regular reporting on pipeline volume, time to hire, stage conversion, and source of applicants
Own ATS integrations with support from the IT team
Work tests and skills assessments
Own the administration of work tests and skills assessments end to end: issuing them, tracking what comes back, getting responses in front of reviewers, and ensuring candidates get paid
Assist with the drafting, formatting and filing of skills assessments
Administrative support to recruiters
Manage the careers inbox: answer basic candidate questions, route what needs a decision,…