ERM is hiring a hybrid Project Administrative Assistants in Denver, Colorado to provide administrative, organizational, and project support to leadership and project teams. This position is responsible for coordinating day-to-day administrative activities, maintaining accurate records and documentation, supporting internal and client communications, and helping ensure project and business needs are addressed efficiently and professionally. This is a full time (40 hours per week) limited-term role for a duration of 12 months, extendable. Work will be hybrid remote and in office 2-3 days per week depending on project demands.
Responsibilities
Provide day-to-day administrative support to leadership and project teams.
Manage calendars, coordinate meetings, and assist with scheduling internal and external calls.
Prepare meeting materials, agendas, notes, correspondence, and other business documents.
Assist with travel arrangements, expense reporting, and related administrative activities.
Coordinate internal communications and follow up on outstanding requests and action items.
Assist project teams with organizing and maintaining project files, records, trackers, and other documentation.
Prepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.
Maintain tracking logs for project activities, documents, agreements, invoices, or other deliverables as needed.
Support document routing, signature coordination, filing, and distribution.
Assist with data entry and quality-control reviews to promote accurate and complete project records.
Assist with invoice preparation, expense documentation, purchase requests, and other administrative components of project financial management.
Support project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.
Coordinate with internal accounting, procurement, and project teams as needed.
Serve as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.
Help coordinate team meetings, client meetings, training sessions, and other events.
Maintain professionalism and discretion when handling confidential or sensitive business information.
Qualifications
High school diploma or equivalent required; associate or bachelor's degree preferred.
A minimum of 2 years of administrative, project coordination, or professional office experience preferred.
Strong organizational skills with excellent attention to detail.
Strong written and verbal communication skills.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. SAP experience a plus!
Ability to work independently while effectively collaborating with multiple project teams and stakeholders.
Strong judgment, professionalism, discretion, and customer-service orientation.
This position is not eligible for immigration sponsorship.
Preferred Experience
Experience supporting consulting, engineering, utility, construction, real estate, land services, or other project-based organizations.
Experience maintaining project documentation, trackers, invoices, contracts, or similar records.
Familiarity with document management and project management systems.
Experience supporting geographically dispersed teams and multiple concurrent projects.
Accepting applications on an ongoing basis.
For the Project Administrative Assistant position, the anticipated hourly pay is $25–$40 (USD) . Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range. This role may be eligible for bonus pay subject to the sole discretion of ERM and its policies and procedures (casual and fixed term/flex force employees are not bonus eligible).
We offer a…