Administrative Assistant
Location: Washington, DC 20024 Ft. McNair | Onsite
Employment Type: Full-Time | Contract
Schedule: Monday–Friday
About Essnova Solutions
At Essnova Solutions, Inc., we believe meaningful work begins with people who take pride in what they do. We provide technology, administrative, and professional services that help federal government and commercial clients strengthen operations, overcome challenges, and achieve their missions.
Our success is built on collaboration, integrity, and a commitment to excellence. We value individuals who bring initiative, professionalism, and a positive attitude to their work, and we strive to create an environment where every team member can contribute and grow.
About the Opportunity
Essnova Solutions is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support a U.S. Federal Government client in Washington, DC.
This position provides essential administrative and operational support within a federal higher education environment. The successful candidate will work closely with faculty, staff, students, and visitors to coordinate daily office activities, maintain accurate records, prepare professional correspondence, and ensure efficient administrative operations.
We are looking for someone who enjoys helping others, communicates effectively, manages competing priorities with confidence, and takes ownership of their responsibilities.
This is a full-time contract opportunity with the potential for a long-term, multiyear engagement.
Key Responsibilities
Administrative and Office Support
Serve as a professional and welcoming first point of contact for staff, students, visitors, and external stakeholders.
Answer and screen telephone calls, respond to inquiries, record messages, and direct communications to appropriate personnel.
Coordinate appointments, meetings, calendars, and daily office schedules.
Support routine office operations, including document management, filing, correspondence tracking, and administrative coordination.
Maintain accurate contact directories, office rosters, distribution lists, and administrative records.
Update office bulletin boards, shared resources, and informational materials to ensure content remains current and accurate.
Document Preparation and Correspondence
Draft, format, edit, and proofread professional correspondence, memoranda, emails, presentations, reports, and other administrative documents.
Prepare and process government forms, academic papers, manuscripts, speeches, meeting materials, and official documentation.
Review documents for accuracy, completeness, formatting consistency, and compliance with established administrative procedures.
Organize and maintain electronic and physical files in accordance with applicable records management requirements.
Assist with preparing monthly activity reports, progress updates, and administrative summaries.
Meeting and Operational Coordination
Schedule meetings, reserve appropriate meeting spaces, coordinate logistical arrangements, and prepare supporting materials.
Assist with meeting agendas, presentation materials, attendance records, and follow-up correspondence.
Coordinate with internal departments and external contacts to facilitate timely communication and information sharing.
Track administrative requests, deadlines, and action items to support efficient workflow.
Provide general administrative assistance for special projects, events, and organizational activities.
Customer Service and Team Support
Respond professionally and courteously to requests from faculty, staff, students, and visitors.
Maintain confidentiality when handling sensitive administrative, personnel, or student-related information.
Collaborate with team members to identify administrative needs and support daily operational priorities.
Exercise sound judgment, initiative, and discretion when resolving routine administrative matters.
Perform other related administrative duties as…