Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.
Job Description Summary:
Faegre Drinker has an opportunity for an Office Coordinator to work with in our Denver office. You will be part of a dynamic team providing oversight and delivery of a variety of services in the areas of office services, local budget, facilities, reception, conference services, hospitality and events, and general firm operations. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients. The position's standard work hours are 9:30 a.m. to 6:00 p.m.
Job Description:
What you would do:
Directly assist the Office Administrator (OA) with duties to maintain operational excellence within the office
Act as key point of contact in our Denver office for both internal and external colleagues and clients
Provide front desk coverage for half of each workday, ensuring a professional and welcoming experience for all visitors and callers
Assist with project-based work to include, but not limited, preparing binders, files, organizing documents, quotes for vendors and ongoing office projects
Assists with new hire set up, including preparing offices, setting up supplies, office tours, meet and greets and completing I9 verifications
Assist LAAs with administrative information when requested
Code and process vendor invoices and submit to finance on a timely basis
Troubleshoot IT issues as instructed by offsite IT professionals
Partner with OA for office events and client events
Special projects and other duties as assigned
What is expected:
Ability to problem-solve
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
Ability to diligently monitor, maintain, review, and respond to client-specific inboxes with meticulous attention to detail.
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
Ability to use sound judgment and discretion in dealing with highly confidential information
Ability to maintain stamina throughout a standard workday, on- and off-site
Ability to maintain regular attendance and work regularly scheduled hours
Ability to take direction and accept supervision
Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
Ability to work effectively with co-workers in a team-oriented collaborative environment
What we offer:
Flexible working environment for work-life success
Opportunity to participate in firm-sponsored volunteer events
Wellness programming with personalized content and activities
Professional environment and the opportunity to work with experts at the top of their fields
Variety of health plan options, as well as dental, vision and…