Make an Impact Behind the Scenes
Join a collaborative team where your organization, attention to detail, and problem-solving skills help keep daily operations moving forward. You’ll support leadership, coordinate important administrative and operational activities, and contribute to process improvements across the department.
Location: Bethesda North Hospital at 10500 Montgomery Road, Cincinnati, OH 45242
Work Hours:
Full Time
Days
No weekends, holidays, or on-call commitment
Job Requirements:
Associate's Degree (Required)
Equivalent experience accepted in lieu of degree (Preferred)
1 - 2 years’ experience related field (Required)
Strong analytical, Organizational, Interpersonal and customer service skills
Ability to prioritize and manage multiple responsibilities/tasks
Word processing and spreadsheet skills required
Benefits & Perks:
We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement. For more information, please visit our benefits page: https://careers.trihealth.com/what-we-offer/benefits
Job Overview:
This position is responsible for coordinating the ongoing non-clinical operational issues of assigned units/departments and provides administrative support to assigned directors and managers. This position must have proficient computer spreadsheet, database, and word processing skills. May support any of the following: financial management and reporting, billing, admitting/charting (as applicable in clinical offices), technology support, process improvement projects, scheduling, payroll, incentive, and contracted employee tracking, supply and forms inventory control, ordering and cost containment. The position coordinates interdepartmental and intradepartmental meetings and activities necessary to the support of the management team. This position provides secondary support to identified cost centers on an as needed basis and may provide relief coverage for the other clerical or administrative support staff.
Job Responsibilities:
Coordinates many aspects of the operations function including, personnel data tracking for assigned management team, communications, scheduling, paperwork and orientation processes, management team schedules and meetings, and any other operational tasks. Develops and maintains database/spreadsheet systems for tracking staff participation in staff meetings, education, etc. Prints of materials for new employee orientation or other education. Develops and maintains tracking tools for time and attendance. Coordinates, develops and maintains shared network drive folders, file maintenance, and access rights of the management team files.
Provides supply and management support. Establishes and maintains an appropriate par level for all needed supplies. Takes inventory of supplies and orders supplies as needed. Processes purchase order requests, capital budget requests, and PC pool requests. Processes invoices for prompt and accurate payment. Assists in surveying the work area’s structural appearance and compliance with all fire, safety, and regulatory requirements of the area. Submits work orders as necessary and follow up to ensure work is completed.
Provides administrative and operational support in the practice. Provides additional leadership to practice as well as responsible for Athena scheduling, processing lab reqs, and results fee ticket printing. Also works with Office Manager on interviewing new hires and is backup for Kronos.
Provides financial management support. Participates in annual budget development. Monitors and follows up on budget variances. Collects and compiles unit or service-line statistics. Assists in the preparation of quarterly operations reports and gap analyses. Develops and implements systems to audit non-salary expenses, including capital equipment and supplies. Prints and organizes financial reports and…