This is a hybrid role, with an expected in-person presence in our NYC and Mount Kisco offices.
How to Apply:
Please submit a resume and cover letter. Your cover letter should describe how you see AI changing professional services and share a concrete example of how you have used AI to change your own work.
Salary Range:
$110,000 – $130,000, depending on experience
About Falcon Rappaport & Berkman LLP:
Falcon Rappaport & Berkman LLP is a full-service, rapidly growing, and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas, including some of the nation’s leading voices on AI, taxation, and a variety of other fields.
We bring together experts across all of our departments to achieve extraordinary results. With us, respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.
Position Overview:
The Project Manager serves as chief of staff to the Firm’s newly formed Innovation Office and acts as right hand to the Chief Innovation Officer (CIO). The office leads the Firm’s adoption of artificial intelligence, builds and deploys new technology and workflows, and supports the Firm’s AI practice. The Project Manager keeps the department’s priorities, projects, people, and commitments organized and moving, and extends the CIO’s reach across the Firm. The role also includes a client-facing component on the legal side, working directly with clients and supporting the business development activities of the department.
We are looking for someone who is exceptionally organized and who does not assume work has to be done the way it has always been done. AI tools are changing what one person can accomplish. The right candidate will use those tools every day, question existing processes, and redesign how work gets done, starting with their own.
Key Responsibilities:
Chief of Staff to the CIO
Partner with the CIO to set, track, and drive the department’s priorities, and own follow-through on decisions and action items.
Manage the CIO’s time strategically, including calendar, meeting preparation, and travel, so that time goes to the highest-value work.
Prepare agendas, briefing materials, memos, presentations, and reports for the CIO, Firm leadership, and the Management Committee.
Serve as the CIO’s liaison to Firm leadership, practice groups, administrative departments, clients, vendors, and other external stakeholders, and represent the CIO in meetings as needed.
Triage incoming requests to the CIO and the department, resolving what can be resolved and escalating what cannot.
Handle confidential and sensitive information with discretion and professionalism.
Department Operations and Project Management
Run the department’s operating rhythm, including weekly meetings, quarterly priorities, scorecards, and progress reporting.
Plan, track, and manage a portfolio of concurrent initiatives, such as AI tool rollouts, technology builds, training programs, and vendor evaluations, from kickoff through completion.
Maintain a single source of truth for department projects, deadlines, owners, and status, and surface risks and blockers early.
Coordinate work across innovation team members, attorneys, staff, and outside vendors and consultants.
Support budgeting, vendor management, license and contract renewals, and expense tracking for the department.
Coordinate department events, trainings, internal build days, webinars, and speaking engagements.
Reimagining How Work Gets Done
Use leading AI tools as a core part of daily work, and model AI-first habits for the department and the Firm.
Examine department and Firm processes, identify where AI and automation can eliminate, accelerate, or improve work, and propose and pilot better…