The Opportunity: HR and Benefits Assistant (Flexible Hybrid in SF Bay Area)
The HR and Benefits Assistant provides administrative support to the Human Resources Department, assisting the Director of Human Resources, Benefits Manager, HR Generalist, and HR/Payroll Specialist with benefits administration, invoice processing, payroll processing, employee onboarding, recordkeeping, and general HR operations.
This position is based in San Francisco, CA but may be a flexible hybrid position working remotely and in the office. Working in the office will be required three days per week.
The Day-to-Day:
Recordkeeping and Reporting: Assists the Human Resources Department with recordkeeping and reporting activities, including:
Enters and updates employee data in the HRIS and other designated systems.
Maintains electronic personnel files, benefits records, and other HR documents in an organized and confidential manner.
Prepares routine HR reports, including headcount, turnover, and personnel activity reports.
Prepares ad hoc reports for the HR Department and other departments as requested.
Assists with employment verifications and related requests for information.
Helps prepare EEOC, OSHA, and other government compliance reports.
Assists with filing, tracking, and quality-checking HR records and reports.
Assists with gathering information for survey submissions and special projects.
Benefits Administration Support: Assists the Benefits Manager with benefits administration activities, including:
Assists the Benefits Manager with enrollment processing for health and welfare plans.
Maintains benefits records in the HRIS; distributes benefits communications, forms, and notices.
Assists employees with routine questions regarding benefits eligibility, enrollment, coverage, and deadlines; escalates complex issues as appropriate.
Assists with the preparation and distribution of initial and qualifying-event COBRA notices and related documentation.
Assists with the preparation and distribution of Leave of Absence memos and related forms and notices.
Assists with the preparation of materials, tracking, and updates for annual Open Enrollment.
Reviews and reconciles benefits invoices against enrollment records and routes discrepancies or payment requests for follow-up.
Assists with tracking benefits enrollment changes and outstanding employee documentation.
Payroll Support: Assists the HR/Payroll Specialist and HR Generalist with payroll support activities, including:
Follows up on missing, incomplete, or inconsistent Timesheet information.
Prepares Payroll Action Forms and related supporting documentation for payroll processing.
Responds to routine payroll inquiries and routes complex questions to the HR/Payroll Specialist.
Provides backup to the HR/Payroll Specialist as assigned, including payroll and related reports.
Retirement Plan Support: Assists the Benefits Manager and HR/Payroll Specialist with retirement plan administration, including:
Assists with preparing 401(k) deferral funding and loan repayment documentation.
Assists with preparing schedules, spreadsheets, and other materials for the annual retirement plan audit.
Assists with new-loan confirmation including verification of receipt of loan
Onboarding and Offboarding Support: Assists the HR Generalist with onboarding and offboarding activities, including:
Prepares offer letters and assembles onboarding packets for new employees.
Coordinates background checks and tracks completion of pre-employment requirements.
Schedules orientation sessions and assembles orientation materials.
Prepares new hire paperwork and assists with collecting required employment documents.
Maintains onboarding checklists and follows up on outstanding items.
Processes termination checklists and assembles offboarding documentation.
HR Events and Wellness Programs:
Assists with logistics and coordination for HR-sponsored and Firmwide events.
Assists with coordination of employee volunteer programs.
Supports wellness…