DEPARTMENT OVERVIEW
The Procurement Department is responsible for sourcing and managing non-merchandise products and services that support UNIQLO Vietnam's business operations. The team works closely with internal departments and external suppliers to ensure cost-effective, compliant, and high-quality procurement solutions while supporting operational efficiency and sustainable business growth.
ROLE OVERVIEW
This position is responsible for managing assigned procurement activities for non-merchandise products and services across the organization. The role primarily focuses on procurement operations, purchasing pipeline and data management, tender coordination, preparation and follow-up for Purchasing Committee reviews and other internal procurement reviews, supplier management support, and assigned cost-efficiency and process-improvement initiatives.
The role coordinates activities throughout the procurement cycle, including quotation evaluation, commercial negotiation support, procurement documentation, and compliance monitoring. This position is expected to take ownership of assigned responsibilities, ensure timely follow-through, review and align key sourcing decisions, negotiation strategies, commercial matters, and exceptions with the Procurement Team Lead and Procurement Manager.
Note: this is an Individual contributor role.
JOB RESPONSIBILITIES
1. Procurement operations and Pipeline management
Manage assigned procurement activities for non-merchandise products and services from initial request through completion.
Maintain and regularly update the six-month purchasing pipeline, including anticipated requirements, sourcing timelines, contract renewals, procurement status, and follow-up actions.
Review purchasing requests and supporting documents to ensure completeness, accuracy, and compliance with company requirements.
Prepare procurement proposals, commercial comparisons, risk information, and supporting materials for internal review and approval.
Coordinate review schedules, consolidate stakeholder input, document decisions and action items, and follow up with responsible parties to ensure timely completion.
Maintain accurate procurement records and provide practical guidance to internal stakeholders on procurement processes and documentation requirements.
2. Supplier sourcing and Commercial coordination
Identify and evaluate potential suppliers based on business requirements, pricing, quality, service capability, delivery performance, compliance, and overall suitability.
Coordinate quotation, proposal, and tender processes, including supplier communication, document collection, commercial evaluation, and recommendation preparation.
Prepare objective supplier evaluations and sourcing recommendations for review.
Participate in commercial negotiations covering pricing, scope of work, service levels, delivery schedules, payment terms, and other relevant conditions.
Coordinate contract preparation, review, renewal, and related documentation with suppliers and relevant internal departments.
3. Supplier management and Compliance
Support supplier registration, qualification, onboarding, information maintenance, and performance monitoring.
Collaborate with suppliers and internal stakeholders to resolve service, delivery, commercial, documentation, and payment-related issues.
Monitor procurement activities to ensure alignment with company policies, approval requirements, due-diligence standards, and fair and transparent supplier-selection practices.
Identify process exceptions, non-compliance matters, and supplier-related risks, and coordinate appropriate corrective actions with relevant stakeholders.
Escalate significant exceptions or risks to the Procurement Team Lead and Procurement Manager for review and direction.
4. Cost and process improvement
Analyze quotations, procurement data, supplier information, and market conditions to identify cost-saving and operational improvement opportunities.
Support price benchmarking,…