Your mission
The Fleet Compliance Co-ordinator keeps Fibrus Group's vehicles, plant and equipment safe, legal and on the road. The role owns servicing, MOT and maintenance scheduling, and plant and equipment compliance, across all divisions (Fibrus, Viberoptix, and Hyperfast).
Your profile
Key responsibilities
Servicing and maintenance
Maintain the service planner and book services, MOTs and repairs in line with manufacturer schedules and leasing and maintenance contracts, by time or mileage, whichever comes first
Obtain approvals from maintenance providers and keep vehicles within warranty conditions
Track vehicle defects reported by drivers and through walkaround checks, and make sure they are repaired promptly
Keep accurate service, MOT and repair records on the fleet management system
The postholder will be expected to undertake any other reasonable duties appropriate to the role and level of responsibility.
Coordinate the allocation, transfer and return of vehicles and plant and equipment between operational teams and locations.
Plant and equipment compliance
Own the plant and equipment register, including lifting equipment and MEWPs
Schedule and track LOLER thorough examinations, inspections and servicing, so that no equipment goes past its due date
Make sure equipment that fails inspection, or is out of date, is taken out of use until it is made safe
Record asset details including serial numbers, locations, assigned users, service requirements, inspection dates and certification.
Supplier management
Act as the day to day contact for maintenance, inspection and repair suppliers
Check quotes, job sheets and invoices for accuracy before approval
Escalate service failures and supplier issues to the Group Head of Fleet
Support vehicle off hires and returns, including pre return inspections to avoid damage and excess mileage charges.
Support the integration of fleet, including gathering vehicle and equipment records and setting up servicing and inspection schedules
Drivers and reporting
Be the first point of contact for drivers on servicing, defects and vehicle availability
Produce regular compliance reports on services due, overdue items, inspections and defects
Support the Group Head of Fleet with audits, investigations and policy updates, including the Driver Handbook
Essential skills and experience
At least 2 years' experience in fleet administration, transport co-ordination or a similar compliance role
Working knowledge of vehicle servicing, MOT and maintenance requirements for cars and light commercial vehicles
Understanding of plant and equipment compliance, including LOLER inspection requirements
Strong organisation and attention to detail, with experience managing schedules and deadlines across a large asset base
A team player who works well with colleagues and support functions.
Confident managing suppliers and holding them to agreed service levels
Excellent IT skills, including Excel and fleet management or asset tracking systems
Good understanding of planned preventative maintenance.
Clear, professional communication with drivers, managers and suppliers
Full UK manual driving licence
Desirable skills and qualifications
Experience in telecoms, utilities or construction fleets
Experience of fleet operations
Experience using telematics systems or supporting fleet integration and change projects
Why us?
WHO ARE FIBRUS? Fibrus are an exciting new telecommunications provider, founded and launched by Conal Henry (Chair) and Dominic Kearns (CEO) by securing backing from Infracapital with the single focus of being a “Full-Fibre” broadband company. You would be joining a team of dedicated and passionate people who work super hard every day to improve the lives of those in our own communities by transforming the digital infrastructure of Northern Ireland and Great Britain! Our mission is to bring full fibre to homes and businesses across the country, bringing next generation broadband services to those who need it most. HOW…