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Job Description:
Job Duck is seeking a detail oriented and proactive Legal Assistant to support a law firm’s daily legal operations by ensuring that assigned matters are organized, documented, and progressing efficiently from opening to closing. In this role, you will coordinate case files, manage calendars and deadlines, assist with electronic court filings, communicate with clients and legal professionals, and support attorneys with essential administrative tasks. Your attention to detail and commitment to following established procedures will help ensure that important deadlines are met, documents are handled accurately, and clients receive timely communication. The ideal candidate is dependable, organized, and comfortable taking ownership of assigned responsibilities while knowing when to seek guidance from an attorney. This is an opportunity for a legal professional who values integrity, accountability, teamwork, and high quality client service to make a meaningful contribution to a collaborative legal team.
Monthly Compensation: 1,150 to 1,220 USD
Responsibilities include, but are not limited to:
• Coordinate service of process and track proofs of service and related deadlines.
• Prepare and send approved client correspondence, welcome letters, and document requests.
• Open, organize, maintain, and close legal case files in accordance with firm procedures.
• Follow established legal procedures, confidentiality requirements, document management standards, and firm policies.
• Proactively follow up on outstanding tasks, assist with overflow work, and identify opportunities to improve workflows through established procedures.
• Identify outstanding tasks, proactively follow up on pending items, and contribute to workflow improvements.
• Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.
• Record billable time and matter related expenses accurately and on a daily basis.
• Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.
• Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.
• File and serve attorney approved documents through applicable state and federal electronic court filing systems.
• Coordinate with attorneys, clients, and other legal professionals to ensure cases progress efficiently.
• Manage case calendars, court dates, deadlines, reminders, and follow up tasks to ensure timely completion.
• Record meeting outcomes, assigned responsibilities, and deadlines to ensure clear follow-up.
• Respond to client, court, and opposing counsel communications within established timelines and document all interactions.
Requirements:
• Working Hours: Monday through Friday, 8:30 AM to 5:00 PM
• Timezone: EST
• Experience Requirements:
Previous legal experience is required. Experience in a law firm, court environment, or similar legal practice is preferred.
• Education:
A law degree or relevant legal practice background is strongly preferred.
• Language Requirements:
Fluent spoken and written English.
• Technical Requirements:
Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.
• Software and Tools:
◦ PracticePanther for legal practice and matter management
◦ Google Workspace, including Gmail and Google Calendar
◦ RingCentral for business communications
◦ Zapier for workflow automation
◦…