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Job Description:
The Pre-Litigation Paralegal Assistant plays an essential role in supporting the pre-litigation legal team by ensuring case files are accurate, complete, and well-organized throughout the early stages of litigation. This position works closely with paralegals and attorneys to manage medical records, billing documentation, liens, and settlement-related materials that directly impact case readiness and outcomes. The ideal candidate is highly detail-oriented, patient with follow-up-driven tasks, and comfortable handling complex documentation while maintaining consistent communication with providers and clients. Success in this role requires strong organizational skills, persistence, and the ability to manage multiple deadlines in a fast-paced legal environment. Candidates who enjoy structured case support work and contributing behind the scenes to successful resolutions will thrive in this position.
• Monthly Compensation Range: from $1,150 USD to $1,220 USD.
Responsibilities include, but are not limited to:
Support pre-litigation paralegals and attorneys by maintaining case documentation and assisting with daily case needs.
Confirm advance costs and value screen subtotals against accounting records
Locate account numbers and verify dates of service and billed amounts
Calculate health insurance payments and support lien dispute processes
Send medical and billing authorizations to providers and collection agencies
Confirm all bills and payments are accurately reflected in the value screens
Track response timelines and conduct follow-up when responses are delayed
Open liens and assist with lien-related documentation
Complete additional tasks as assigned to support the pre-litigation team
Follow up on escrow items and confirm final payments or balances
Review prior file handler notes to verify case accuracy
Request and track reductions and upload all related documentation
Confirm payment addresses for providers and insurance carriers
Disburse checks and scan copies into the system for record-keeping
Assist with preparing settlement statements, ensuring balances are current
Cross-reference bills between case documents and value screens
Support pre-litigation paralegals and attorneys with daily case documentation needs
Identify missing bills and notify paralegals when documents are needed
Properly tag all incoming correspondence into case files
Retrieve missing insurance cards from clients when needed
Contact medical providers to confirm balances and billing information
Contact clients to confirm addresses for escrow disbursements or office pickup
Reconfirm provider balances when verification exceeds 30 days
Identify health insurance information and subrogation contacts
Requirements:
Additional Job Description:
• Office Hours: 8:30 AM to 5:30 PM EST
• Location: Remote
Experience Requirements:
• Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies
• Prior experience in personal injury or pre-litigation environments preferred
Software and Tools:
• Microsoft Office Suite
• Case management systems
• PDF and document management tools
• Email and calendar systems
Required Skills:
• Strong attention to detail and accuracy in file management
• Excellent organizational and documentation skills
• Strong written and verbal communication skills
• Ability to follow up persistently with providers and third parties
• Ability to manage multiple tasks and deadlines simultaneously
• Comfort handling repetitive…