The Administrative Manager, Marketing position exists to provide coordination and administrative support for the Vice President, Marketing through planning, personnel management, logistics, budget management, public relations, team building, project tracking and coordination, and representing senior leadership as required.
Essential Duties/Responsibilities:
Serves as key liaison between CMCO/VP and department heads and other divisions within FOF
Helps provide strategic direction and facilitates complex interpersonal issues within the division
Manages day-to-day administrative details for the CMCO (i.e., calendar, agendas, minutes, action items, expense reports, travel booking, etc.)
Coordinates internal and external logistics for team meetings, events, and external visitors
Assists CMCO/VP with creation, layout and clean-up of PowerPoint/Word/Excel presentations and documents
Facilitates interaction, initiates strategic planning, and provides key input for technology- related recommendations
Maintains close relationships with key support departments (i.e., IT, HR, Purchasing, Accounting, Facilities, Events) to assist in continual development and implementation of policies/procedures within division and completion of assigned projects
Assists with project management to ensure on time, on budget, on strategy delivery for approved projects
Monitors administrative assignments within the organization by setting priorities for meeting deadlines and balancing supervisor's and own workloads; adjusts work schedule to meet extra demands; prioritizes tasks to complete multiple projects
Assists in communications and approvals with peripheral departments, which are essential to the functionality of a project
Participates in budget process for department
Other Duties/Responsibilities:
Monitors and reviews workflow and trends
Coordinates special projects as assigned by CMCO/VP
Writes and develops variety of reports as requested or assigned
Performs other duties as assigned
Working Environment/Physical Requirements:
Office environment
JOB QUALIFICATIONS/REQUIREMENTS
Character/Spiritual:
Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer
Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer
Engages in Christian ministry
Demonstrates behaviors aligned with FOF core values
Personal Characteristics:
Dependable; detailed oriented, while still seeing ‘big picture,” diplomatic, articulate; reliable; self-accountable; self-motivated; discerning
Demonstrates the ability to get the job done, even if it means working outside the accepted channels (but not jeopardizing the ministry in any way)
Must have ear to the ground in the team to be a good advisor
Must be highly digital
Winsome – Carry power lightly
Knowledge/Experience:
Bachelor's Degree in Business Administration or related field
2-4 years of experience in administration or related field
Working knowledge of FOF mission, philosophy, values, and objectives
Knowledge of various software applications, i.e., Windows, Word, Excel, PowerPoint, Visio, etc.
Skills, Abilities, and Special Talents/Gifts:
Ability to communicate effectively (verbal and written)
Understanding of corporate strategies such that one can align business goals that will support external customers’ needs;…