The Advocacy for Children Project Administrator position exists to facilitate general administration, plan, and manage projects, activities, and tactical implementation, specifically concerning aspects of Advocacy for Children initiatives. Updates and maintains Advocacy websites, content and provides improvement suggestions. Planning includes collection of requirements, knowing internal resources and dependances, development of project plans with schedule, allocation of resources , cost estimates, reporting, and analysis. Provides project status information at regular intervals and when requested. Requires general supervision and refers questionable matters to supervisor.
Essential Duties/Responsibilities:
Understands project objectives, deliverables, and requirements and scope requirements for Advocacy initiatives
Assists Director with the implementation of both internal and external Advocacy outreach efforts
Interfaces with other departments within the ministry and/or outside contacts to exchange information, answer inquiries, consult on problems, and secure cooperation or approval on action to be taken
Keeps project team well informed of applicable changes and information updates
Resolves and/or escalates issues with the appropriate person when necessary
Assists with creating, modifying, maintaining, and implementing program documentation; assists in the creation of necessary reports tracking impact of annual programs; provides input into improving reporting requirements and historical report. Participates in post-project reviews
Coordinates the implementation of technical requirements and services necessary to develop, maintain, or improve programs, services, and events. Understanding Salesforce and WordPress a plus
Assists in developing schedules and timelines in support of various project and budget guidelines
Works with different departments to get a job done, clearly communicating the milestones for a project, following through in a timely manner on all assigned parts of a project, promptly responding to requests for information
Maintains accurate program and project data, conducts supporting research, and creates reports that communicate results, impact, and historical trends.
Organizes, updates, and adds Canva-created images and other approved visual content to websites, print material or reports as requested.
Supports event and conference logistics, including packing and shipping materials, scheduling, preparing materials, and assisting with conference participation as needed. Must be able to lift 50 pounds.
Participates in post-project reviews and recommend improvements to processes, documentation, and reporting.
Travels occasionally to support programs, events, or conferences, as needed.
Other Duties/Responsibilities:
Shares the responsibility of general administrative duties for the Advocacy for Children
area (examples: phone coverage, electronic filing, greeting guests, responding to general inquiries, etc.)
Performs other duties as assigned
Working Environment/Physical Requirements:
Office environment
Some time in the warehouse when preparing for a conference
Might include standing on concrete, pushing, pulling, and lifting items
JOB QUALIFICATIONS
Character/Spiritual:
Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer
Prays personally for…