Director of Administration New York NY
Job ID: 21783
Director of Administration
New York | Boston | Miami
The Director of Administration is a senior business leader responsible for the strategic and operational oversight of the Firms New York, Boston, and Miami offices. Serving as a trusted advisor to the Office Managing Partners and firm leadership, this individual drives organizational effectiveness, operational excellence, and long-term business strategy across all three locations.
The Director plays a pivotal role in shaping the offices strategic direction, anticipating evolving business needs, and ensuring that people, resources, infrastructure, and administrative functions are aligned with the Firms objectives. With broad responsibility spanning financial management, human resources, facilities, and business operations, this individual provides executive leadership, strengthens operational capabilities, and fosters a collaborative, high-performing environment. The role also serves as an important link between local office leadership and firmwide management, ensuring consistency, accountability, and exceptional client service.
STRATEGIC & EXECUTIVE LEADERSHIP
Provide strategic direction and executive oversight of the New York, Boston, and Miami offices, aligning business operations and resources with firmwide priorities.
Partner with Office Managing Partners and senior firm leadership to develop and execute long-range business and operational strategies.
Anticipate future practice and infrastructure requirements, developing organizational structures, staffing models, and support capabilities to accommodate growth.
Represent office interests in firmwide leadership discussions, strategic initiatives, project teams, and CAO staff meetings.
Serve as a trusted advisor to office partners and firmwide leadership on business operations, organizational effectiveness, and administrative matters.
BUSINESS & OPERATIONAL MANAGEMENT
Oversee all aspects of office administration, establishing standards for operational performance, efficiency, accountability, and client service.
Evaluate and optimize administrative structures, staffing, and resources across all three offices.
Develop and implement policies, procedures, and performance measures that strengthen operational effectiveness and consistency.
Lead complex, cross-functional initiatives, ensuring successful execution within established budgets and timelines.
Identify opportunities for process improvement and leverage industry benchmarks and data to inform operational decisions.
Partner with Business Development and Marketing on strategic business and client-service initiatives.
FINANCIAL MANAGEMENT
Develop and oversee office budgets, staffing plans, and financial performance, ensuring effective resource allocation and expense management.
Monitor financial and operational results, identifying opportunities to improve efficiency and control costs.
Oversee billing, collections, and invoice approval processes in partnership with Finance.
Participate in vendor selection, contract negotiations, and procurement decisions in accordance with Firm policies.
LEADERSHIP & TALENT MANAGEMENT
Provide leadership, direction, and professional development for direct reports and business professional staff across the three offices.
Build and develop high-performing administrative teams, establishing clear expectations, performance objectives, and accountability.
Oversee performance management, talent development, and compensation recommendations for administrative personnel.
Partner with Human Resources and firm leadership on attorney and employee relations, organizational matters, and personnel initiatives.
Coordinate with HR on benefits administration, onboarding, and integration of new employees.
FACILITIES & INFRASTRUCTURE
Lead long-range strategic planning for office space, facilities, and infrastructure, including new office builds, renovations, and future expansion.
Oversee space…