Job Category
Regular Support Staff FVTC Worksite
Appleton Main Campus Hours Per Week
40
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Job Description Summary
This position demonstrates responsibility and performs a wide variety of technical and operational duties that require specialized knowledge of the college’s Academic Programming operating procedures and information systems. This position serves as a primary information source for department staff and requires extensive knowledge of the college record system, its policies, procedures and requirements. This position also provides oversight and coordination of various processes and projects within the Academic Programming department
Job Description
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.
Serve as primary support to the Academic Programming department. Maintain office, refer and/or handle questions for the department. Review and prioritize correspondence and process internal/external documents and forms after approval and signature are obtained.
Serve as administrator for Academic Programming technologies including Worldwide Instructional Design System (WIDS). Oversee the review, entry and quality control of data in these systems. Act as liaison with Information Technology and/or outside vendors to support relevant systems.
Monitor WTCS Technical Skills Attainment (TSA) compliance, coordinate TSA documentation in alignment with WTCS guidelines, and provide guidance to division staff working through the phases of TSA.
Develop and maintain the Academic Programming intranet site based on customer feedback and department needs.
Coordinate the curriculum development process. Serve as the point of contact for faculty and instructional managers on project status and budget, process curriculum development requests, track projects using multiple Academic Programming technologies and accurately process payments upon project completion. Collaborate with Finance and College Effectiveness staff on grant-funded curriculum projects to support accurate tracking of grant dollars and verify achievement of grant deliverables
Collaborate and make recommendations in the design, implementation and evaluation of Academic Programming processes, communications and training.
Prepare purchase requisitions, reimbursement requests and process orders using the computerized requisition system.
Analyze and interpret WTCS reports, manuals and administrative policy, code and/or bulletins.
Maintain program delivery and sequencing data for the college. Verifies and updates the data in collaboration with the academic divisions on a bi-annual basis.
Assist staff in the navigation and completion of the college program development, suspension/discontinuance and course/curriculum modification process.
Monitor reports specific to Academic Programming data. Support reporting requests from all academic divisions.
Assist in coordinating meetings, preparing presentation materials, taking minutes and creating/distributing documents.
Assist in the creation and maintenance of Academic Programming documentation using established standards.
Non-Essential Functions and Responsibilities
Support special projects and perform other related duties as assigned by the Dean – Service and Academic Partnerships.
Serve as a backup for other division personnel.
Minimum Qualifications
Education and/or Experience Requirements:
Associate Degree in Administrative Assistant or related field, AND
Three years of related office experience, AND
Training and experience with Microsoft Office Suite, Workday, the Worldwide Instructional Design System (WIDS), SharePoint and computer systems OR
An…